Senior Legal Assistant

ttmtech; St. Louis (MO); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Health and well-being benefits

Job summary

TTM Technologies, Inc. is seeking a Senior Legal Assistant to provide high-level administrative support to the Legal Department, managing calendars, travel, and meetings, and handling confidential documents.

The role includes preparing NDAs, maintaining contract logs, and coordinating with executives, outside counsel, and vendors. A minimum of 5 years in a legal assistant role is required, with notary certification preferred.

Qualifications

• Minimum 5 years of experience as a legal assistant.
• Experience supporting senior executives or legal leadership.
• Notary public certification preferred.
• High school diploma or GED required; higher education preferred.
• Experience in NDAs and contract administration is preferred.

Responsibilities

• Provide senior-level administrative support to the Legal Department.
• Manage complex calendars, schedule meetings, travel, and conferences, and coordinate logistics.
• Prepare, route, track, and file NDAs and standard legal documents.
• Maintain contract and legal document logs and related records.
• Interface professionally with executives, outside counsel, customers, vendors, and other external parties.

Skills

Legal administrative support

Executive support

Notary knowledge

Discretion

Communication

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Notary certification preferred

Tools

Microsoft Office

Job description

TTM Technologies, Inc. - Publicly Traded US Company, NASDAQ (TTMI) - Top-5 Global Printed Circuit Board Manufacturer

About TTM

TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency ("RF") components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards ("PCB"s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market.

Additional information can be found at www.ttm.com

Under general supervision and exercising strong independent judgment, the Senior Legal Assistant provides high-level administrative and operational support to the Legal Department. This role performs a broad range of confidential administrative duties, coordinates department activities, manages schedules and communications, and supports legal and compliance-related matters.

In addition to traditional executive support responsibilities, this position assists with routine legal documentation and contract administration activities, including preparing, routing, tracking, organizing, and maintaining non-disclosure agreements, signature packages, and other legal records. The role may also provide paralegal-like administrative support on standard legal matters, document management, board materials, and departmental projects. Assignments require discretion, attention to detail, sound judgment, professionalism, and the ability to manage sensitive information with a high degree of confidentiality.

Duties and Responsibilities

• Provide senior-level administrative support to the Legal Department.
• Manage complex calendars, schedule meetings, conference calls, and video conferences, and coordinate logistics for internal and external meetings.
• Arrange domestic and international travel and prepare travel and entertainment expense reports.
• Organize, prepare, and distribute presentations, agendas, reports, correspondence, and meeting materials.
• Attend meetings as needed, record minutes, and track follow-up items.
• Handle highly confidential, sensitive, and time-critical information with discretion.
• Coordinate and complete special projects and administrative assignments with minimal supervision.
• Maintain department files, records, and electronic document systems in an organized and accurate manner.
• Manage invoice and accrual processing, vendor coordination, and other departmental administrative operations.
• Order office supplies, manage incoming mail, and support office events and department functions as needed.
• Assist with preparation, routing, tracking, execution, and filing of non-disclosure agreements and similar standard legal documents.
• Maintain contract and legal document logs, signature status reports, and related records.
• Support basic legal and paralegal-type administrative work such as document compilation, redlining assistance, signature packet preparation, record retention, and matter file organization.
• Assist in gathering, reviewing, and assembling information for audits, litigation holds, compliance reviews, board matters, or other legal department requests.
• Interface professionally with executives, employees, outside counsel, customers, vendors, and other external parties.
• Provide notary services including legalization of documents.

Essential Knowledge and Skills

• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Excellent verbal and written communication skills with professionalism, tact, and sound judgment.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently, take initiative, and follow through on assignments with minimal direction.
• Strong attention to detail and accuracy in document preparation, proofreading, and recordkeeping.
• Experience handling confidential and sensitive business and legal information.
• Ability to revise, format, and manage documents efficiently, including redlined or edited drafts.
• Working knowledge of legal documents, contract routing, and document control practices preferred.
• Ability to assist with routine legal contract processes, including NDAs and related agreements.
• Professional demeanor and ability to interact effectively with senior executives and external stakeholders.

Education and Experience

• High school diploma or GED required; associate or bachelor's degree preferred.
• Minimum 5 years of experience as a legal assistant
• Requires progressively responsible administrative support experience, including experience supporting senior executives or legal leadership.
• Experience in a legal department, law firm, contract administration, or paralegal support environment is strongly preferred.
• Certified notary public preferred.

#LI-CG1 #CORPBU

Compensation and Benefits

TTM offers a variety of health and well-being benefit programs. Benefit options include