Senior Legal Operations & Administrative Specialist

Inter-American Development Bank; Washington; Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Leaves and vacations

Health Insurance

Pension plan

Relocation assistance

On-site with teleworking

Health and well-being

Development support

Office amenities

Job summary

IDB Invest, the private sector arm of the IDB Group, seeks a detail-oriented Senior Administrative Assistant to support the Legal Department’s operations in Washington, DC. You will assist with resource planning, budget monitoring, procurement coordination, travel administration, and office logistics to ensure efficient workflows and compliant processes.

As part of the Legal Operations team (GCL), you will help optimize administrative execution, manage information systems, prepare reports, and

Qualifications

• Associate degree required in business administration or related field
• At least 4 years of progressive experience as an administrative professional in operations or legal operations
• Proficiency in Spanish and English; knowledge of French and Portuguese is a plus

Responsibilities

• Execute day-to-day administrative and support functions and coordinate general office administration to standardize and improve workflow
• Monitor budgets, expenses, and contracts, handle expense statements, reimbursements, petty cash, and purchase orders
• Support procurement activities, vendor management, and invoicing review, with basic analysis of law firm performance
• Consolidate inputs from units to help formulate the department's annual budget
• Assist HR activities such as recruitment processes, onboarding/offboarding, and staff engagement activities
• Contribute to process improvements, tech enhancements, and knowledge management within the admin function
• Guide junior staff on policy interpretation, leaves, time entry, and records management
• Coordinate travel management including travel authorizations and reimbursements
• Prepare documents, presentations, graphs, and reports; support communications and editing for reports

Job description

IDB Invest, the private sector arm of the IDB Group, seeks a detail-oriented Senior Administrative Assistant to support the Legal Department’s operations in Washington, DC. You will assist with resource planning, budget monitoring, procurement coordination, travel administration, and office logistics to ensure efficient workflows and compliant processes.

As part of the Legal Operations team (GCL), you will help optimize administrative execution, manage information systems, prepare reports, and