Senior Legal Executive Assistant — Strategic Scheduling

CEI; Akron, Northern (OH, KY); Hybrid; USD 70,000 - 77,000; Full time

Job summary

CEI is seeking a Senior Executive Assistant - Legal in Akron, OH, to provide high-level administrative support to the Legal Department and senior leadership. This on-site role involves complex calendar management, travel coordination, and preparation of legal and business documents across jurisdictions.

The ideal candidate will have 10+ years of executive support experience, exceptional organizational skills, and a proven ability to handle confidential information with discretion.

Qualifications

• 10+ years of administrative or executive support experience
• Advanced proficiency with Microsoft Office Suite
• Exceptional organizational skills with strong attention to detail
• Excellent verbal, written, and interpersonal communication
• Proven ability to manage multiple priorities in a fast-paced environment
• Ability to work independently while collaborating across teams
• Strong customer service and relationship-building skills
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• Strong problem-solving skills and initiative

Responsibilities

• Manage complex calendars, scheduling, meeting coordination, and timesheet submissions
• Coordinate travel arrangements, expense reporting, and related administrative activities
• Prepare, file, and maintain legal, regulatory, and business documents across multiple jurisdictions
• Create, edit, and format presentations, reports, correspondence, and other professional materials
• Support meeting planning and execution, including logistics, agendas, and follow-up actions
• Screen, prioritize, and distribute communications, mail, and information requests
• Collect, organize, and prepare information for department leadership
• Provide administrative support for on-site meetings, events, and special initiatives
• Coordinate with external partners and support invoice review and matter management processes
• Order office supplies, manage office service requests, and assist with onboarding activities
• Work collaboratively with administrative professionals and cross-functional stakeholders
• Anticipate leadership needs, identify priorities, and proactively resolve issues
• Support special projects and additional responsibilities as assigned
• Recommend and implement process improvements to increase efficiency and effectiveness

Job description

CEI is seeking a Senior Executive Assistant - Legal in Akron, OH, to provide high-level administrative support to the Legal Department and senior leadership. This on-site role involves complex calendar management, travel coordination, and preparation of legal and business documents across jurisdictions.

The ideal candidate will have 10+ years of executive support experience, exceptional organizational skills, and a proven ability to handle confidential information with discretion.