Senior Legal Executive Assistant & Practice Coordinator

Scopelitis Group; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k/Profit Sharing

Pet Insurance

Paid Time Off

Job summary

Scopelitis Group in Chicago seeks an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced nationwide practice. This role combines executive support, legal administration, and practice management responsibilities, requiring initiative, organization, and proactive problem-solving.

The ideal candidate will manage calendars, filings, client communications, and business development tasks while maintaining professional client service and

Qualifications

• 3+ years of legal assistant, executive assistant, or comparable experience.
• Strong organizational and project management skills.
• Excellent attention to detail and follow-through.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft Office and document management systems.
• Experience with federal and state court filings is a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while exercising sound judgment and professionalism.
• Adaptability as priorities change.

Responsibilities

• Manage attorney calendars, deadlines, travel, meetings, and expenses.
• Coordinate workloads, track action items, and ensure timely follow-up.
• Maintain tracking systems, reports, and project lists.
• Prepare presentations and support process improvement initiatives.
• Open and maintain client files and onboarding documents.
• Draft, proofread, format, and manage legal correspondence and documents.
• Coordinate document management and assist with court filings.
• Support litigation and transactional matters through organization and deadline management.
• Participate in client meetings and track follow-up items.
• Contribute to business development, special projects, and operational improvements.
• Collaborate with attorneys and staff to enhance efficiency and organization.
• Take ownership of projects from inception through completion.
• Recommend and implement improvements to workflow, communication, and practice management.

Skills

Legal administrative experience

Organizational skills

Attention to detail

Communication skills

Microsoft Office suite

NetDocuments

Court filings experience

Project management

Multitasking

Independent worker

Tools

NetDocuments

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Scopelitis Group in Chicago seeks an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced nationwide practice. This role combines executive support, legal administration, and practice management responsibilities, requiring initiative, organization, and proactive problem-solving.

The ideal candidate will manage calendars, filings, client communications, and business development tasks while maintaining professional client service and