Strategic Legal Exec Assistant & Practice Coordinator

Scopelitis-Garvin-Light-Hanson-and; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Scopelitis, Garvin, Light, Hanson & Feary in Chicago seeks an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced national practice.

This role combines executive support, legal administration, and practice management responsibilities. The successful candidate will be proactive, highly organized, and skilled at solving problems, managing priorities, improving processes, and delivering exceptional client service.

Qualifications

• 3+ years of legal assistant, litigation assistant, executive assistant, or comparable professional experience.
• Strong organizational and project management skills.
• Excellent attention to detail and follow-through.
• Outstanding written and verbal communication skills.
• Experience with client files, court filings, and document management systems.

Responsibilities

• Manage attorney calendars, deadlines, travel, meetings, and expenses.
• Coordinate workloads, track action items, and ensure timely follow-up.
• Prepare presentations and support process improvement initiatives.
• Open and maintain client files and onboarding documents; assist with filings.
• Support litigation and transactional matters with deadline management and follow-up.

Skills

Organizational skills

Project management

Written communication

Verbal communication

Attention to detail

Tools

NetDocuments

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Scopelitis, Garvin, Light, Hanson & Feary in Chicago seeks an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced national practice.

This role combines executive support, legal administration, and practice management responsibilities. The successful candidate will be proactive, highly organized, and skilled at solving problems, managing priorities, improving processes, and delivering exceptional client service.