Senior Legal Assistant: Lead Case Coordinator & Mentor

Sinars Slowikowski; Chicago (IL); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Sinars Slowikowski in Chicago seeks a Senior Legal Assistant to provide high‑level administrative and case support, coordinating filings, hearings, and deadlines while mentoring staff. The role emphasizes leadership and adherence to firm procedures in a fast-paced, hybrid environment.

The ideal candidate has eight years of substantive experience in a law firm, proficiency with MS Office, PACER, Westlaw, and LexisNexis, and strong communication and organizational skills.

Qualifications

• Bachelor’s degree or equivalent law firm experience.
• Minimum of eight years of substantive legal experience as a legal assistant, legal secretary, or paralegal in a law firm or comparable legal environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with electronic court filing and records systems, including PACER and applicable state court systems.
• Experience working with legal research platforms and litigation-service providers, including Westlaw, LexisNexis, and Pohlman.
• Ability to work in a fast-paced environment, with a demonstrated ability to manage multiple competing tasks and demands.
• Superior written and verbal communication skills.
• Excellent interpersonal and customer-service skills.
• Knowledge of state and federal court rules and procedures.
• Ability to maintain confidential records.
• Demonstrated understanding of how to effectively support a group of attorneys, including managing competing priorities and adapting to different working styles.
• Self-motivated and dependable, with the discipline and accountability to remain responsive and productive in a hybrid work environment.

Responsibilities

• Provide proactive, high-level administrative and case support to multiple attorneys, independently managing competing priorities, deadlines, and workflow needs across assigned caseloads.
• Draft and prepare notices, proposed orders, correspondence, and other routine legal documents for attorney review, exercising sound judgment regarding applicable firm procedures and jurisdiction-specific requirements.
• Prepare, proofread, format, and finalize motions, pleadings, and other legal documents, identifying and resolving formatting, procedural, and administrative issues before filing.
• Independently coordinate and complete electronic filings in state and federal courts, ensuring compliance with applicable court rules, filing procedures, deadlines, and attorney instructions.
• Monitor the status of filings, court-entered orders, hearing dates, and other case activity, proactively following up with attorneys and other appropriate parties to keep matters moving and address outstanding items.
• Coordinate with court clerks, opposing counsel, and other external parties regarding hearings, motions, courtesy copies, scheduling, and other case-related administrative matters on behalf of attorneys.
• Anticipate attorney and case needs, identify approaching deadlines or potential workflow issues, and proactively communicate and follow up to support timely completion of filings, hearings, and other projects.
• Maintain a strong working knowledge of firm systems, procedures, case-management workflows, and jurisdiction-specific filing requirements and serve as a trusted resource to attorneys and members of the legal support team.
• Exercise independent judgment in prioritizing assignments, resolving routine administrative and procedural issues, and escalating time-sensitive, unusual, or higher‑risk matters when appropriate.
• Model a high standard of accuracy, responsiveness, organization, and professionalism and provide clear, constructive guidance to less‑experienced members of the legal support team when appropriate.
• Assist with onboarding, training, and knowledge sharing for members of the legal support team, particularly regarding firm procedures, systems, document standards, and court‑filing practices.
• Provide coverage and support across the legal administrative team as business needs require, including reception coverage when necessary.

Skills

MS Office Proficiency

Time management

Strong communication

Confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

PACER

Westlaw

LexisNexis

Job description

Sinars Slowikowski in Chicago seeks a Senior Legal Assistant to provide high‑level administrative and case support, coordinating filings, hearings, and deadlines while mentoring staff. The role emphasizes leadership and adherence to firm procedures in a fast-paced, hybrid environment.

The ideal candidate has eight years of substantive experience in a law firm, proficiency with MS Office, PACER, Westlaw, and LexisNexis, and strong communication and organizational skills.