Strategic Legal Executive Assistant & Practice Coordinator

Scopelitis Law Firm; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

medical/HSA

dental

vision

life

disability

family care leave

401k/profit sharing retirement package

pet insurance

Job summary

Scopelitis, Garvin, Light, Hanson & Feary in Chicago seeks an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced national practice.

This role blends executive support, legal administration, and practice management responsibilities, and demands a proactive, highly organized professional who solves problems, manages priorities, and improves processes.

Qualifications

• 3+ years of legal assistant or comparable experience.
• Strong organizational and project management skills.
• Excellent attention to detail and follow-through.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams.
• Experience using NetDocuments or other document management systems.
• Experience with federal and state court filings.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently with good judgment and professionalism.
• Ability to adapt quickly as priorities change.

Responsibilities

• Manage attorney calendars, deadlines, travel, meetings, and expenses.
• Coordinate workloads, track action items, and ensure follow-up.
• Maintain tracking systems, reports, and project lists.
• Prepare presentations and support process improvement initiatives.
• Open and maintain client files and onboarding documents.
• Draft, proofread, format, and manage legal correspondence.
• Coordinate document management and assist with court filings.
• Support litigation and transactional matters through organization and deadline management.
• Participate in client meetings and track follow-up items.

Skills

3+ years

Organizational skills

Attention to detail

Communication

MS Office

NetDocuments

Court filings

Multitasking

Independent work

Tools

NetDocuments

Court filing software

Job description

Scopelitis, Garvin, Light, Hanson & Feary in Chicago seeks an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced national practice.

This role blends executive support, legal administration, and practice management responsibilities, and demands a proactive, highly organized professional who solves problems, manages priorities, and improves processes.