Chicago-Based Legal Administrative Assistant

Phillips-Lytle-LLP; Chicago (IL); On-site; USD 29,000 - 36,000; Full time

Job summary

Phillips-Lytle-LLP in Chicago, IL seeks an Clerk/Office Assistant to provide comprehensive administrative support for practice groups. You will handle phones, scheduling, travel, filing, and data entry, while drafting and proofreading communications with accuracy and discretion.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced legal office environment.

Qualifications

• High school diploma or equivalent; 1–2 years in admin/clerical role preferred.
• Experience in legal or professional services is a plus.
• Proficiency with Microsoft Office; strong communication and organizational skills.

Responsibilities

• Provide general office support including answering phones and scheduling meetings.
• Coordinate travel arrangements for attorneys and maintain filing systems.
• Draft and proofread internal and external communications.
• Enter data in databases and spreadsheets and generate reports.
• Maintain office supplies and coordinate maintenance to keep a clean, organized environment.
• Deliver excellent customer service to staff and clients.

Skills

Organizational skills

Attention to detail

Multitasking

Microsoft Office

Time management

Communication

Interpersonal skills

Confidentiality

Independent worker

Team player

Education

High school diploma

Office administration coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Data entry software

Job description

Phillips-Lytle-LLP in Chicago, IL seeks an Clerk/Office Assistant to provide comprehensive administrative support for practice groups. You will handle phones, scheduling, travel, filing, and data entry, while drafting and proofreading communications with accuracy and discretion.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced legal office environment.