Senior Legal Executive Assistant — Calendar & Projects

In-N-Out Burgers, Inc.; Irvine (CA); Vor Ort; USD 62.000 - 83.000; Vollzeit

Benefits dieser Stelle

Medical,Dental,Vision, Life Insurance

FSA’s

401(k)/Profit Sharing Plan

Adoption Assistance

Education Reimbursement

Supplemental Health Plans

Pet Insurance

Zusammenfassung

In-N-Out Burger in Irvine, CA seeks a full-time Legal Executive Assistant on its Legal team to provide high-level support to the Deputy General Counsel/Director of Legal Operations and to assist the Legal team.

Responsibilities include scheduling, travel bookings, expense management with Concur, calendar coordination, preparing materials for C-level meetings, and maintaining confidential information with discretion.

Qualifikationen

• Bachelor's degree in Business Administration or related field preferred.
• 7+ years’ experience in an Executive Assistant or Senior Executive role.
• Experience with expense management such as Concur or QuickBooks.
• Excellent written and verbal communication; ability to interact professionally with all levels of management.
• Proven ability to manage multiple calendars.
• Experience with coordinating and booking travel.
• Strong time management and interpersonal skills.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency.
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving.
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient.

Aufgaben

• Schedule meetings and handle correspondence for Deputy General Counsel; answer phones and manage requests.
• Coordinate and book travel (flights, hotels, car rentals) and manage travel expenses.
• Assist with daily tasks to optimize workflow and support the Deputy General Counsel.
• Maintain Deputy General Counsel calendar; plan meetings and day-to-day administration.
• Assist with special projects and project activities; track information and create/update workflows.
• Prepare meeting materials and materials for C-level and Executive meetings.
• Develop strong working relationships throughout the company and with external organizations and vendors.
• Be part of a team-oriented department and assist in other areas as needed.
• Occasional overtime may be required.

Kenntnisse

Executive support

Calendar management

Travel coordination

Expense management (Concur/QuickBooks)

Written & verbal communication

Multitasking

Microsoft Office

Confidential information handling

Independent worker

Ausbildung

Bachelor's degree in Business Administration or related field

Tools

Concur

QuickBooks

Jobbeschreibung

In-N-Out Burger in Irvine, CA seeks a full-time Legal Executive Assistant on its Legal team to provide high-level support to the Deputy General Counsel/Director of Legal Operations and to assist the Legal team.

Responsibilities include scheduling, travel bookings, expense management with Concur, calendar coordination, preparing materials for C-level meetings, and maintaining confidential information with discretion.