Legal Executive Assistant

In-N-Out Burgers, Inc.; Irvine (CA); On-site; USD 62,000 - 83,000; Full time

Benefits offered by this job

Medical,Dental,Vision, Life Insurance

FSA’s

401(k)/Profit Sharing Plan

Adoption Assistance

Education Reimbursement

Supplemental Health Plans

Pet Insurance

Job summary

In-N-Out Burger in Irvine, CA seeks a full-time Legal Executive Assistant on its Legal team to provide high-level support to the Deputy General Counsel/Director of Legal Operations and to assist the Legal team.

Responsibilities include scheduling, travel bookings, expense management with Concur, calendar coordination, preparing materials for C-level meetings, and maintaining confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 7+ years’ experience in an Executive Assistant or Senior Executive role.
• Experience with expense management such as Concur or QuickBooks.
• Excellent written and verbal communication; ability to interact professionally with all levels of management.
• Proven ability to manage multiple calendars.
• Experience with coordinating and booking travel.
• Strong time management and interpersonal skills.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency.
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving.
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient.

Responsibilities

• Schedule meetings and handle correspondence for Deputy General Counsel; answer phones and manage requests.
• Coordinate and book travel (flights, hotels, car rentals) and manage travel expenses.
• Assist with daily tasks to optimize workflow and support the Deputy General Counsel.
• Maintain Deputy General Counsel calendar; plan meetings and day-to-day administration.
• Assist with special projects and project activities; track information and create/update workflows.
• Prepare meeting materials and materials for C-level and Executive meetings.
• Develop strong working relationships throughout the company and with external organizations and vendors.
• Be part of a team-oriented department and assist in other areas as needed.
• Occasional overtime may be required.

Skills

Executive support

Calendar management

Travel coordination

Expense management (Concur/QuickBooks)

Written & verbal communication

Multitasking

Microsoft Office

Confidential information handling

Independent worker

Education

Bachelor's degree in Business Administration or related field

Tools

Concur

QuickBooks

Job description

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time Legal Executive Assistantposition on our Legal team in our Irvine, CA* office. This position will provide high-level support to the Deputy General Counsel/Director of Legal Operations, and will also provide administrative assistance to the Legal team.

*This position is full-time, in-office only – Irvine, CA

General Responsibilities

• Responsible for administrative tasks and projects for Deputy General Counsel, such as scheduling meetings, answering phones, handling requests, and managing correspondence
• Coordinate and book travel, such as reserving flights, hotels, and car rentals
• Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
• Assist Deputy General Counsel with coordinating daily tasks to optimize workflow
• Help manage Deputy General Counsel calendar, plan meetings, and execute the day-to-day administration
• Assist Deputy General Counsel with special projects and project activities, including simple tasks and larger project plans
• Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
• Prepare meeting materials, including PowerPoint presentations and booklets for C-level and Executive meetings
• Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Legal team
• Be part of a team-oriented department and assist in other areas as needed
• Full-time, Hourly (Non-exempt)
• Pay Range is $45.00-$60.00 per hour
  The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
• Office Hours in Irvine: Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• Bachelor's degree in Business Administration or related field, preferred
• 7+ years’ experience in an Executive Assistant or Senior Executive role, preferably in a Legal department or Law Office; required
• Experience with expense management such as Concur or QuickBooks, preferred
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• Proven ability to manage multiple calendars
• Experience with coordinating and booking travel
• Strong time management and interpersonal skills
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
• Highly adaptable with excellent time-management and follow-through skills

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company’s western territory solely in Baldwin Park, California, where the company was founded in 1948.

Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information early so candidates can make informed decisions while considering a career with In-N-Out Burger.

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Idaho, Washington, and Tennessee. In-N-Out Burger’s menu has remained the same since 1948. We have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made‑to‑order foods prepared and served by friendly, well trained Associates.

In‑Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice. Should there be a need, In‑Out Burger will provide reasonable accommodation to complete the interview process upon request.