Irvine Intake & Administrative Coordinator (On-Site)

Fisher Phillips; Irvine (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Fisher Phillips in Irvine seeks an experienced Administrative Assistant Intake Coordinator to support attorneys with confidential new business intake, conflict checks, and engagement letters.

This on-site role requires an associate degree and 2+ years of administrative experience, preferably in a law firm, with proficiency in Word, Outlook, Excel, and Adobe. You will work in a fast-paced team, handling multiple duties with diligence and discretion.

Qualifications

• Associate degree and at least two (2) years of administrative experience in a related environment; three (3) years of law firm experience preferred.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe (intermediate to advanced level).
• Familiarity with Intapp, iManage, Jira, Aderant, Chrome River, and Concur a plus.
• Knowledge of law firm business processes and operations preferred.

Responsibilities

• Coordinate and assist with opening confidential, high-priority new business intake requests for the Irvine office and PAGA audit matters.
• Process conflict check requests and accurately complete required forms.
• Prepare and submit intake documentation for new Irvine cases/matters and PAGA audit matters, ensuring compliance with firm conflict requirements and ethical wall procedures.
• Ensure timely processing of new matter intake forms within Intapp and verify accuracy of New Business Information submissions.
• Draft and prepare engagement letters using designated templates.
• Communicate with attorneys and legal administrative assistants regarding matter opening procedures, credits, and to resolve information discrepancies promptly.
• Support distribution of legal resource packets on current and emerging employment topics to clients and non-clients.
• Assist with firm event planning and coordination.
• Provide back-up support to the Administration team, including Reception and Office Services.
• Support new hire onboarding and orientation.
• Manage multiple assignments simultaneously while maintaining professionalism and confidentiality.

Skills

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Adobe Acrobat

Teamwork

Intapp

Education

Associate degree

Tools

Intapp

iManage

Jira

Aderant

Chrome River

Concur

Job description

Fisher Phillips in Irvine seeks an experienced Administrative Assistant Intake Coordinator to support attorneys with confidential new business intake, conflict checks, and engagement letters.

This on-site role requires an associate degree and 2+ years of administrative experience, preferably in a law firm, with proficiency in Word, Outlook, Excel, and Adobe. You will work in a fast-paced team, handling multiple duties with diligence and discretion.