Senior Legal Billing Specialist (Hybrid)

Nossaman; Washington (District of Columbia); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Nossaman LLP seeks a Billing Coordinator to support the firm's finance operations in a hybrid Los Angeles or Washington, DC office. You will generate, edit and prepare monthly pre-bills and final invoices, handling complex billing arrangements and electronic billing.

The role requires a Bachelor's degree, 3+ years in law-firm billing, and Aderant Classic experience. You'll collaborate with attorneys, staff and clients, ensure accurate time entries, and maintain billing reports while delivering

Qualifications

• Bachelor’s degree in finance, accounting or business administration, or equivalent experience.
• Minimum of three years of billing experience in a law firm.
• At least one year of billing experience with Aderant Classic; Expert preferred.
• Ability to read and interpret engagement letters and government contracts to determine rate structures.
• Must be detail-oriented with excellent organizational, analytical and problem-solving skills.
• Outstanding interpersonal skills to work in a team and independently.
• Experience working directly with attorneys or other licensed professionals in a professional services environment.
• Strong project management skills with the ability to deliver under tight deadlines.
• Must be able to adapt to changing technology.

Responsibilities

• Generate, distribute, edit, finalize and submit legal bills via various methods.
• Perform client billing and collection activities for assigned clients.
• Monitor aging of unbilled fees for assigned partners/clients.
• Resolve billing-related issues with internal and external parties.
• Coordinate with the Finance team to address billing questions.
• Prepare billing reports, reconciliations, schedules and analyses.
• Apply retainer funds and process write-offs per Firm policy.
• Create new billing formats and handle special projects.

Skills

Billing experience

Interpersonal skills

Project management

Attention to detail

Adaptability

Reading contracts

Experience with attorneys

Team collaboration

Education

Bachelor’s degree in finance, accounting or business administration

Tools

Aderant Classic

Aderant Expert

Job description

Billing Coordinator (Los Angeles, CA or Washington, DC)

We are seeking an experienced Billing Coordinator to play an integral role in supporting the Firm’s finance operations. The Billing Coordinator’s key responsibility is to generate, edit and prepare monthly pre-bills and subsequent invoices and appeals for submission to clients accurately and efficiently. This position works closely with the members of the Finance team, as well as attorneys and legal secretaries as needed. The Billing Coordinator must also demonstrate expertise in all facets of the electronic billing function, which may include split and other complex billing arrangements. The position reports to the Firm's Financial Operations Director and will be hybrid (onsite 2+ days per week) in either our Los Angeles, CA or Washington, DC office.

The hourly range for the position of Billing Coordinator at Nossaman is approximately $41.02 to $51.28 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $80,000 and $100,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Work with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods
• Perform client billing and collection activities for assigned clients in a timely manner
• Monitor aging of unbilled fees for assigned partners and/or clients
• Resolve billing-related issues with internal and external parties
• Coordinate with the other Finance team members to address questions related to the Firm's billing process
• Prepare and maintain billing reports, reconciliations, schedules and analyses
• Apply retainer funds and process write-offs in accordance with Firm policy
• Create new billing formats and handle special projects as requested, including complex billing and client-driven requests

Experience & Qualifications

• Bachelor’s degree, preferably in finance, accounting or business administration, or equivalent experience, is required
• A minimum of three years of billing experience in a law firm required
• At least one year of billing experience with Aderant Classic is required; experience with Aderant Expert preferred
• Ability to read and interpret engagement letters and complicated government contracts to determine and apply client and matter-level rate structures
• Must be detail-oriented and have excellent organizational, analytical and problem-solving skill; show great attention to detail while handling a high volume of bills
• Must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently
• Previous experience working directly with attorneys or other licensed professionals in a professional services environment
• Strong project management skills with the ability to deliver under tight deadlines
• Must be able to adapt to changing technology

The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.