Legal Secretary

Nossaman; Los Angeles (CA); Hybride; USD 90 000 - 115 000; Plein temps

Résumé du poste

Nossaman in Los Angeles seeks an experienced Legal Secretary to support attorneys in the Infrastructure Group. The role is hybrid (onsite 2+ days/week) and reports to the Legal Support Services Supervisor.

The position handles complex legal materials, calendars, filings and client communications, with an emphasis on accuracy, judgment and attention to detail. Compensation aligns with market ranges for senior secretarial roles.

Qualifications

• At least five years of legal secretary experience in a sophisticated environment.
• Advanced proficiency in Microsoft 365 and ability to learn legal tech and document-management systems.
• Strong legal document production skills including pleadings, briefs, tables of contents, and headers/footers.
• Excellent proofreading, grammar, spelling and QC of documents.
• Strong organizational and time-management skills with ability to meet deadlines.

Responsabilités

• Collaborate with attorneys to manage assignments, priorities and deadlines.
• Prepare and finalize complex legal documents and correspondence.
• Maintain attorney calendars, schedule meetings and coordinate depositions/hearings.
• Organize electronic and physical files per firm procedures.
• Coordinate court filings and service of documents with deadlines.
• Communicate professionally with clients, courts, and vendors.
• Provide administration, conflict checks and matter openings as needed.
• Anticipate needs and support timely completion of work.
• Provide backup support to other legal secretaries and contribute to a collaborative team.

Connaissances

Legal secretarial

MS 365

Document production

Proofreading

Client service

Description du poste

We are seeking an experienced Legal Secretary to join our Los Angeles office and support attorneys in the Firm’s Infrastructure Group. The Legal Secretary will support attorneys working on complex, high-profile matters that require exceptional organization, accuracy, judgment and attention to detail. The position will be hybrid (onsite 2+ days per week) and will report to the Legal Support Services Supervisor.

Our Infrastructure Group represents clients in matters involving public infrastructure, construction claims and transportation projects. Many of the group’s clients are government agencies responsible for developing, maintaining and improving essential public facilities and transportation systems.

The hourly range for the position of Legal Secretary at Nossaman is approximately $46.16 to $58.98 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $90,000 and $115,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Collaborate with attorneys and team members to manage assignments, priorities, deadlines and day-to-day workflow
• Prepare, revise, proofread, format and finalize correspondence, pleadings, briefs, discovery documents, reports and other complex legal materials
• Maintain attorney calendars, monitor deadlines, schedule meetings and coordinate depositions, mediations, arbitrations, hearings and trials
• Organize and maintain electronic and physical files in accordance with firm procedures and records-management requirements
• Coordinate court filings, service of documents and other case-related submissions while confirming compliance with applicable requirements and deadlines
• Communicate professionally with clients, courts, government agencies, vendors and internal departments
• Provide administrative assistance such as running conflict checks, opening new matters and various other tasks.
• Anticipate attorney and client needs, identify potential scheduling or workflow issues and take appropriate action to support timely completion of work
• Provide backup support to other legal secretaries and contribute to a collaborative, service-oriented team environment

Experience & Qualifications

• At least five years of recent legal secretary experience, preferably supporting multiple partners and associates
• Experience providing administrative and document-production support to multiple attorneys in a sophisticated legal environment
• Advanced proficiency in Microsoft 365 and the ability to learn and effectively use legal technology and document-management systems
• Strong legal document production skills, including experience formatting pleadings, briefs, appendices, tables of contents, tables of authorities, footnotes, headers and footers
• Excellent proofreading, grammar, spelling, punctuation and document-quality-control skills
• Strong organizational and time-management skills, with the ability to manage competing priorities and meet exacting deadlines
• Excellent written and verbal communication skills, sound judgment, discretion and a strong client-service orientation
• Demonstrated initiative, accountability, flexibility and the ability to work both independently and collaboratively
• Demonstrated ability to produce, revise, proofread and format complex legal documents accurately and efficiently in a deadline-driven environment

Agency submissions are not being accepted at this time.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable inform.