Senior Legal Billing Specialist - Client Accounts (Hybrid)

Naviga Recruiting & Executive Search; Austin (TX); Hybrid; USD 110,000 - 165,000; Full time

Job summary

Naviga Recruiting & Executive Search is seeking a Senior Legal Billing SME in Austin, TX, to support a global law firm’s high-volume and complex client portfolios. The role provides flexibility across domestic and international billing, with on-site three days per week in a hybrid structure.

You will lead high-profile billing initiatives, mentor staff, review data for accuracy, manage e-billing rejections, and collaborate with partners, finance, and IT to optimize processes, standards, and

Qualifications

• 5+ years of senior-level legal billing experience in professional services or legal environment.
• Expert proficiency with Aderant or similar enterprise legal billing platform.
• Hands-on experience with e-billing apps such as e-Hub or Bill Blast.
• Advanced Excel skills including VLOOKUP, PivotTables, and data modeling.
• Knowledge of LEDES formats, multi-currency billing, and accrual tracking.
• Strong communication and stakeholder management.

Responsibilities

• Serve as a senior legal billing subject-matter expert across multiple regional billing teams.
• Manage high-volume, complex client portfolios with domestic and international billing structures.
• Analyze billing processes to design training, process diagrams, and mentoring frameworks.
• Review draft billing data for precision and oversee accrual updates per client guidelines.
• Research and resolve electronic billing rejections and collaborate with partners and IT on system improvements.
• Generate, update, and submit LEDES files and client reporting.
• Lead global client unified billing efforts to align invoices across jurisdictions.
• Act as proxy for regional managers during vacancies or high-volume periods.

Skills

Senior legal billing

Aderant

e-Billing apps

Excel skills

Global multi-currency billing

Communication skills

Education

High School Diploma or GED

Bachelor's in Business/Accounting/Finance

Tools

Aderant Legal Billing

e-Hub

Bill Blast

Job description

The Opportunity Working in support of our client s strategic initiatives, this is a high-impact opportunity for an advanced-level Legal Billing subject-matter expert to play a critical role in a dynamic, enterprise-wide billing organization. The position provides flexible support across the firm s highest-volume, highest-value, and most complex domestic and international client portfolios, partnering with multiple billing teams and leaders as needs evolve. Responsibilities include prioritizing competing demands, analyzing processes and gaps, improving workflows, mentoring staff, and providing interim support during periods of increased demand or leadership absence. With broad visibility across billing, finance, attorneys, and high-profile clients, this role serves as a key resource in advancing billing practices, processes, and overall organizational effectiveness.

About the Company

Our client is one of the world s leading international law firms, renowned for representing sophisticated global corporations, financial institutions, and market-shaping ventures. Operating at the intersection of business, law, and innovation, the firm maintains a collaborative, forward-thinking environment where strategic finance and accounting operations directly empower client success. With a culture built on excellence, continuous learning, and cross-functional integration, the firm continually invests in top talent and modern systems to maintain its position as a top-tier industry leader.

Location

This position is based out of the firm's Austin, TX office and operates under a hybrid working structure requiring three days per week onsite. Relocation assistance is available in accordance with organizational policies for eligible candidates.

What You Will Do

• Serve as a senior legal billing subject-matter expert and dynamic surge resource across multiple regional billing teams and practice leaders.
• Manage high-volume, complex client portfolios encompassing both domestic and international billing structures, ensuring full-cycle compliance and billing integrity.
• Analyze legal billing processes and operational gap areas to design customized training, process-flow diagrams, and mentoring frameworks for adjacent team members.
• Review draft billing data for precision, oversee accrual updates based on client guidelines, and research and resolve electronic billing (e-Billing) rejections.
• Collaborate directly with senior partners, international finance counterparts, and IT teams to troubleshoot complex accounts and execute cross-functional system enhancements.
• Generate, update, and submit standardized LEDES files, custom client reporting, and Service Desk technical ticket resolutions.
• Lead global client unified billing efforts, ensuring international fee submissions, budgets, and invoices remain fully aligned across foreign jurisdictions.
• Serve as proxy support for regional managers during unplanned vacancies, extended absences, or periods of significantly increased volume.

Who You Are

• 5+ years of senior-level legal billing experience managing high-volume portfolios in a professional services or major legal environment.
• Expert-level proficiency with Aderant Legal Billing software or a comparable enterprise legal management accounting platform.
• Hands-on experience with major e-billing applications such as e-Hub or Bill Blast, alongside custom client e-billing portals.
• Advanced skills in Microsoft Excel, including high proficiency in VLOOKUP, PivotTables, and complex data modeling.
• Deep functional understanding of global unified billing, LEDES format requirements, accrual tracking, and multi-currency billing compliance.
• The ideal candidate is an articulate, analytical, and highly organized self-starter who thrives in a fast-paced environment with shifting priorities.
• Possessing polished communication skills and mature professional judgment, they excel at interfacing directly with senior partners and corporate stakeholders to resolve intricate accounting challenges.
• They combine deep technical billing precision with a consultative mindset, taking pride in serving as the go-to expert who can streamline workflows, coach colleagues, and elevate overall team performance.

Education & Qualifications

High School Diploma or GED required.

Bachelor's Degree in Business Administration, Accounting, Finance, or a related field preferred.