Senior Legal Administrative Assistant – Onsite (Law Firm)

Polsinelli PC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Polsinelli PC in Philadelphia seeks an onsite Legal Administrative Assistant with 5–7 years of experience supporting multiple attorneys, preferably in a law firm. The role demands exceptional organization, discretion, and excellent written and verbal communication skills.

Responsibilities include calendar and travel management, drafting and proofreading legal documents, client intake and conflict checks, expense and vendor invoice processing, and meticulous file maintenance.

Qualifications

• 5-7 years of experience supporting multiple attorneys in a professional environment.
• Experience preferably in a law firm setting.
• Strong written and verbal communication skills.

Responsibilities

• Manage multiple attorneys’ calendars and travel schedules.
• Typing, formatting, and proofing correspondence and legal documents.
• Handle new client/matter intake; conflict searches.
• Process attorney expense reimbursements and vendor invoices.
• Maintain files and confidential communications with clients.

Skills

Executive support

Calendar management

Attention to detail

Multitasking

Confidentiality

Tools

Microsoft Office

iManage

Chrome River

InTapp

Job description

Polsinelli PC in Philadelphia seeks an onsite Legal Administrative Assistant with 5–7 years of experience supporting multiple attorneys, preferably in a law firm. The role demands exceptional organization, discretion, and excellent written and verbal communication skills.

Responsibilities include calendar and travel management, drafting and proofreading legal documents, client intake and conflict checks, expense and vendor invoice processing, and meticulous file maintenance.