Real Estate Legal Admin Assistant — Onsite

Polsinelli; Fort Lauderdale (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Polsinelli's Fort Lauderdale office is seeking a Legal Administrative Assistant to support the Real Estate practice. This on-site role handles engagement letters, calendar management, travel logistics, and real estate record filing to keep the team running smoothly.

The ideal candidate has 5 years of related experience, strong organizational skills, and proficiency with Word, Excel, and Outlook, with a meticulous eye for detail and discretion handling confidential information.

Qualifications

• 5 years of related experience.
• Strong organizational skills and attention to detail.
• Ability to work onsite 5 days per week.
• Ability to manage multiple projects/tasks.
• Discretion with confidential information.
• Proficient in MS Office (Word, Excel, Outlook).

Responsibilities

• Prepare engagement letters
• Provide administrative support, i.e., time entry, new business intake, Zoom calls, travel, calendar, and meeting management, expense reports, filing of documents and real estate records
• Assist with front- and back-office support of a small office, including but not limited to ordering and managing inventory of supplies, managing incoming and outgoing mail, event and meeting setup and support for onsite and visiting attorneys, facilitating parking and building access, and working with facilities and marketing with onsite logistics, both everyday and for events
• Organize conveyance and loan documents and closing binders
• File documents and real estate records
• Form companies and order title exams
• Prepare closing statements, deeds, and work with Secretary of State Processes and Procedures
• Work closely with paralegals on a variety of tasks to support the team

Skills

Strong organizational skills

Time management

Attention to detail

Discretion with information

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Polsinelli's Fort Lauderdale office is seeking a Legal Administrative Assistant to support the Real Estate practice. This on-site role handles engagement letters, calendar management, travel logistics, and real estate record filing to keep the team running smoothly.

The ideal candidate has 5 years of related experience, strong organizational skills, and proficiency with Word, Excel, and Outlook, with a meticulous eye for detail and discretion handling confidential information.