Senior Legal Admin & Calendar Coordinator (Bonus Eligible)

Weil, Gotshal & Manges LLP; San Francisco (CA); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability coverage

Life insurance

Flexible spending plan

401K plan

Generous paid time off

Job summary

Weil, Gotshal & Manges LLP is seeking an experienced administrative professional based in Redwood Shores to support attorneys with calendar management, travel arrangement, and client interactions. The role involves high-volume phone work, time entry in the 3E system, and coordination of complex meetings and conferences.

The candidate should have 5+ years in a law firm support role, strong confidentiality, and excellent organizational skills.

Qualifications

• 5+ years of experience in a support capacity within a law firm or similar
• Ability to maintain confidentiality in handling sensitive information
• Strong initiative and sound judgment to work independently for attorneys
• Excellent interpersonal skills and ability to work under pressure with diverse personalities
• Strong administrative and organizational skills to prioritize multiple tasks

Responsibilities

• Provide attorneys with administrative support including calendar and contact management
• Plan events and meetings, coordinate travel, and manage expense reports
• Handle high volume phone calls and deliver messages promptly
• Coordinate complex internal/external meetings and conference calls
• Arrange domestic and international travel and manage related logistics
• Greet clients and maintain professional client relations
• Assist with document preparation using firm software for drafting and proofreading
• Enter attorney time in the 3E system and conduct internet research

Skills

Confidentiality

Communication

Multitasking

Attention to detail

Time management

Independent work

Team player

Legal software proficiency

Learn new technology

Tools

3E time entry system

Microsoft Office

Legal document production software

Job description

Weil, Gotshal & Manges LLP is seeking an experienced administrative professional based in Redwood Shores to support attorneys with calendar management, travel arrangement, and client interactions. The role involves high-volume phone work, time entry in the 3E system, and coordination of complex meetings and conferences.

The candidate should have 5+ years in a law firm support role, strong confidentiality, and excellent organizational skills.