Attorney Support Assistant - Corporate

Weil, Gotshal & Manges LLP; California (MO); On-site; USD 105,000 - 125,000; Full time

Job summary

Weil, Gotshal & Manges LLP in Redwood Shores, CA seeks an experienced Administrative Staff member to support attorneys with calendar management, travel planning and client interactions. This role requires heavy phone work, document production using firm software, time entry in the 3E system and coordinating complex meetings and travel, including international arrangements.

5+ years in a law firm support role and a college degree preferred; the position offers competitive compensation with hourly

Qualifications

• 5+ years in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.

Responsibilities

• Provide attorneys with administrative support including calendar management, travel planning, event coordination, time entry, and assisting with billing and expense reports.
• Maintain complex calendars and prioritize meeting requests and logistics.
• Handle a high volume of phone calls and deliver messages promptly.
• Coordinate senior-level internal/external meetings and conference calls.
• Arrange domestic and international travel and process business requests.
• Greet clients and interact professionally with attorneys and staff.
• Produce high-quality documents using firm software; draft, edit, format, print and photocopy.

Skills

Calendar management

Travel coordination

Phone handling

Client interaction

Document production

Time entry

Research

Confidentiality

Multitasking

Education

College degree preferred

Tools

3E system

Microsoft Office

Job description

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

This position is based in the Firm's Redwood Shores office and provides our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction. Occasional support to the San Francisco office is expected as part of backup coverage and business needs.

Primary Responsibilities and/or Essential functions:

• Provide attorneys with administrative support including, calendar and contact management; event and meeting planning; travel; time entry; opening new client matters; assist with billing and prepare expense reports.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Handle a high volume of phone calls, ensure messages are delivered promptly, accurately and according to attorney preferences.
• Coordinate complex, senior-level internal/external meetings and conference calls.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Welcome clients who visit the Firm; interact with clients, attorneys and internal staff in a professional and courteous manner.
• Respond to and follow up on client requests while establishing and maintaining positive business relationships with clients.
• Utilize Firm-supported software/hardware to assist attorneys with all phases of document production for legal documents, spreadsheets and presentations including creating, drafting, editing, formatting, printing, proofreading, converting and photocopying.
• Enter attorney’s time via the Firm’s 3E system.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Prioritize work; complete tasks with minimal supervision; serve as a liaison for civic/charitable organizations.
• Work overtime as requested.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Knowledge of Big Law or legal highly preferred.
• Demonstrate proficiency in all basic, advanced and legal specific applications.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Ability to produce high-quality documents that are spelled checked and proofread.
• Self-starter who can manage competing priorities.

Education/Certifications:

• College degree preferred.

Estimated hourly rate is $57.69- $68.68 ($105,000 - $125,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.