Attorney Support Assistant | Legal Admin, Overtime & Bonus

Weil, Gotshal & Manges LLP; California (MO); On-site; USD 105,000 - 125,000; Full time

Job summary

Weil, Gotshal & Manges LLP in Redwood Shores, CA seeks an experienced Administrative Staff member to support attorneys with calendar management, travel planning and client interactions. This role requires heavy phone work, document production using firm software, time entry in the 3E system and coordinating complex meetings and travel, including international arrangements.

5+ years in a law firm support role and a college degree preferred; the position offers competitive compensation with hourly

Qualifications

• 5+ years in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.

Responsibilities

• Provide attorneys with administrative support including calendar management, travel planning, event coordination, time entry, and assisting with billing and expense reports.
• Maintain complex calendars and prioritize meeting requests and logistics.
• Handle a high volume of phone calls and deliver messages promptly.
• Coordinate senior-level internal/external meetings and conference calls.
• Arrange domestic and international travel and process business requests.
• Greet clients and interact professionally with attorneys and staff.
• Produce high-quality documents using firm software; draft, edit, format, print and photocopy.

Skills

Calendar management

Travel coordination

Phone handling

Client interaction

Document production

Time entry

Research

Confidentiality

Multitasking

Education

College degree preferred

Tools

3E system

Microsoft Office

Job description

Weil, Gotshal & Manges LLP in Redwood Shores, CA seeks an experienced Administrative Staff member to support attorneys with calendar management, travel planning and client interactions. This role requires heavy phone work, document production using firm software, time entry in the 3E system and coordinating complex meetings and travel, including international arrangements.

5+ years in a law firm support role and a college degree preferred; the position offers competitive compensation with hourly