Attorney Support Assistant

Considine Search; Washington (District of Columbia); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401K plan

Generous paid time off

Discretionary year-end bonus

Job summary

Weil, Gotshal & Manges LLP in Washington, DC seeks an experienced Administrative Staff member. This role involves providing superior technical and administrative support to attorneys and clients, including calendar management, travel coordination, and client interaction. Candidates should have 5+ years of relevant experience, strong organizational skills, and proficiency in core office applications. A competitive salary ranging from $90,000 to $110,000 is offered, along with a strong benefits package including health insurance and paid time off.

Qualifications

• 5+ years of experience in a support capacity within a law firm.
• Ability to maintain confidentiality.
• Strong initiative and sound judgment.
• Excellent interpersonal skills for high-pressure situations.
• Strong administrative and organizational skills.
• Excellent written and oral presentation skills.
• Team player who works well under pressure.

Responsibilities

• Coordinate complex senior-level meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain and prioritize complex calendars.
• Coordinate domestic and international travel arrangements.
• Proofread and revise documents.
• Enter attorney’s time and create legal documents.

Skills

Experience in a support capacity within a law firm

Excellent interpersonal skills

Strong administrative and organizational skills

Excellent written and oral presentation skills

Knowledge of Big Law or legal

Proficiency in Word, Excel, and PowerPoint

Education

College degree

Job description

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Primary Responsibilities and/or Essential functions:

• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time via InTapp and Elite 3E.
• Create, revise and format legal documents, spreadsheets and presentations.
• Coordinate client monthly billing.
• Open new matters and coordinate engagement letters, conflicts and matter management.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Interface and establish ongoing positive business relationships with clients.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Knowledge of Big Law or legal highly preferred.
• Demonstrate proficiency in all basic, advanced and legal specific applications.
• Proficiency in Word, Excel and PowerPoint.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Self-starter who can manage competing priorities.

Education/Certifications:

• College degree preferred.

Estimated salary range is $90,000 - $110,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays.

All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.