Attorney Support Assistant - Corporate

Weil, Gotshal & Manges LLP; San Francisco (CA); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability coverage

Life insurance

Flexible spending plan

401K plan

Generous paid time off

Job summary

Weil, Gotshal & Manges LLP is seeking an experienced administrative professional based in Redwood Shores to support attorneys with calendar management, travel arrangement, and client interactions. The role involves high-volume phone work, time entry in the 3E system, and coordination of complex meetings and conferences.

The candidate should have 5+ years in a law firm support role, strong confidentiality, and excellent organizational skills.

Qualifications

• 5+ years of experience in a support capacity within a law firm or similar
• Ability to maintain confidentiality in handling sensitive information
• Strong initiative and sound judgment to work independently for attorneys
• Excellent interpersonal skills and ability to work under pressure with diverse personalities
• Strong administrative and organizational skills to prioritize multiple tasks

Responsibilities

• Provide attorneys with administrative support including calendar and contact management
• Plan events and meetings, coordinate travel, and manage expense reports
• Handle high volume phone calls and deliver messages promptly
• Coordinate complex internal/external meetings and conference calls
• Arrange domestic and international travel and manage related logistics
• Greet clients and maintain professional client relations
• Assist with document preparation using firm software for drafting and proofreading
• Enter attorney time in the 3E system and conduct internet research

Skills

Confidentiality

Communication

Multitasking

Attention to detail

Time management

Independent work

Team player

Legal software proficiency

Learn new technology

Tools

3E time entry system

Microsoft Office

Legal document production software

Job description

This position is based in the Firm’s Redwood Shores office l and provides our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction. Occasional support to the San Francisco office is expected as part of backup coverage and business needs.

Primary Responsibilities and/or Essential functions:

• Provide attorneys with administrative support including, calendar and contact management; event and meeting planning; travel; time entry; opening new client matters; assist with billing and prepare expense reports.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Handle a high volume of phone calls, ensure messages are delivered promptly, accurately and according to attorney preferences.
• Coordinate complex, senior-level internal/external meetings and conference calls.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Welcome clients who visit the Firm; interact with clients, attorneys and internal staff in a professional and courteous manner.
• Respond to and follow up on client requests while establishing and maintaining positive business relationships with clients.
• Utilize Firm-supported software/hardware to assist attorneys with all phases of document production for legal documents, spreadsheets and presentations including creating, drafting, editing, formatting, printing, proofreading, converting and photocopying.
• Enter attorney’s time via the Firm’s 3E system.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Prioritize work; complete tasks with minimal supervision; serve as a liaison for civic/charitable organizations.
• Work overtime as requested.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Knowledge of Big Law or legal highly preferred.
• Demonstrate proficiency in all basic, advanced and legal specific applications.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Ability to produce high-quality documents that are spelled checked and proofread.
• Self-starter who can manage competing priorities.

Education/Certifications:

Estimated hourly rate is $57.69- $68.68 ($105,000 - $125,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.

• medical
• dental
• vision
• disability coverage
• life insurance
• flexible spending plan
• 401K plan

Weil also offers generous paid time off and holidays.

• generous paid time off
• holidays

All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.