Attorney Support Assistant

Weil, Gotshal & Manges LLP; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K

Paid time off

Job summary

Weil, Gotshal & Manges LLP seeks an experienced Administrative Staff member to support attorneys and clients with exceptional organizational and communication skills. The role emphasizes calendar management, travel planning, and handling a high volume of calls and requests.

The ideal candidate will have 5+ years in a legal support environment, strong confidentiality, and proficiency with legal software. This position offers a comprehensive benefits package and opportunities for professional

Qualifications

• 5+ years of experience in a support capacity within a law firm or similar environment.

Responsibilities

• Coordinate complex senior-level meetings and conference calls.
• Handle a high volume of phone calls and client requests.
• Maintain calendars and manage travel arrangements and meeting logistics.
• Proofread and revise documents as requested.
• Enter attorney’s time via 3E and support creation of legal documents.

Skills

5+ years experience in law firm or类似环境

Confidentiality

Initiative & independent judgment

Interpersonal skills

Administrative & organizational skills

Attention to detail

Team player

Knowledge of Big Law

Proficiency in apps & legal software

Willingness to learn new technology

Self-starter with competing priorities

Education

College degree preferred

Tools

3E time entry

Job description

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Primary Responsibilities and/or Essential Functions:

• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time via 3E.
• Create, revise and format legal documents, spreadsheets and presentations.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Interface and establish ongoing positive business relationships with clients.
• Any additional responsibilities as required by management.

Knowledge Skills and Ability:

• 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Knowledge of Big Law or legal highly preferred.
• Demonstrate proficiency in all basic, advanced and legal specific applications.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Self-starter who can manage competing priorities.

Education/Certifications:

• College degree preferred.

Estimated hourly rate is $52.19 - $63.18 ($95,000 - $115,000 annually).This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited tothe individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.