Senior Leasing Coordinator — CRE Admin & Contracts

Austin Community College; Walnut Creek (CA); On-site; Full time

Job description

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Senior Leasing Assistant to join our Walnut Creek, California regional office. The Senior Leasing Assistant will support our Leasing team by assisting with lease documentation and creation, and provide a wide variety of advanced administrative support to ensure smooth daily operation of the Walnut Creek office.

What You’ll Be Doing

• Prepare all lease documents, modifications, proposals & correspondence; serve as an initial leasing point-of-contact for Regency properties by providing leasing information, pricing and marketing materials to prospective tenants and brokers.
• Assist team members with various support duties such as lease-related research, tracking of key dates, Deal Connect, data entry, and other leasing actions; field department calls while providing excellent customer service.
• Create presentations, reports and other marketing materials while serving as the liaison to the marketing department; manage Facebook pages for redevelopments and our featured centers.
• Utilize a variety of software packages to prepare correspondence, presentations, reports, spreadsheets, etc., and maintain leasing databases.
• Assist the Leasing team with select lease renewals and new deals as needed.
• Attend local networking events to build relationships with local tenants and brokers as directed.
• Provide general administrative support to the Leasing team as well as local office leadership.
• Assist with special assignments as necessary.

Are You Qualified?

Required

• Associate’s degree in Business Administration or equivalent (e.g., paralegal certification) is required. Bachelor’s degree in Business Administration or a relevant field is preferred.
• At least three (3) years of experience in the commercial real estate industry including leasing support and/or experience with legal documents/commercial leases.
• Prior experience with contract and/or lease documentation.
• Basic understanding of contract language and real‑estate leasing operations.
• Intermediate level proficiency with current Microsoft Office software, specifically Outlook, Word, Excel and PowerPoint.

Preferred

• Experience using Bluebeam, Docusign and/or HotDocs.
• Notary public credential.

Other Skills

• Strict attention to detail, organization and time management skills.
• Customer focus and interpersonal skills; ability to communicate effectively both in writing and verbally.
• Priority setting and decisiveness capability.
• High energy level and a team player.
• Proactive approach to daily work and problem solving.

Benefits

Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit https://www.regencycenters.com/careers.

Work/Life Balance

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)
• 401(k) with a generous company match plus corporate profit sharing
• Anniversary stock grant awards
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources

Health and Wellness

• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs

Community Focused

• 52 hours per year of paid Volunteer Time Off

Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.