Associate Project Manager

Regency Centers; Jacksonville (FL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Hybrid work schedule

Health insurance

Job summary

Regency Centers is seeking an Associate Project Manager to join our Jacksonville, FL corporate office. This hybrid role (3 days in-office, 2 remote) supports construction projects from planning to closeout, coordinating with the Tenant Coordinator and other stakeholders.

You will help manage schedules, budgets, documents, submittals, RFIs, site visits, and closeout packages, under senior leadership guidance.

Qualifications

• Bachelor’s degree or equivalent relevant construction/project coordination experience
• Strong organizational and communication skills
• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint
• Intermediate in project scheduling and tracking tools
• Intermediate in construction document control, submittal logs, RFI tracking, meeting minutes, pay application review, budget tracking, punch list tracking, closeout documentation, and contract/change order administration

Responsibilities

• Maintain project/property and deal documentation (lease abstracts, contracts, change orders, meeting minutes)
• Run operations construction deals with a quiver of properties
• Manage submittals and track approvals
• Track RFIs and coordinate responses
• Conduct site visits to monitor progress
• Coordinate communication between CM/SPM, contractors, stakeholders
• Maintain/assist project schedules and follow-ups
• Track expenses and support budget monitoring
• Review/process contractor pay applications for accuracy and compliance
• Develop skills in construction management and coordination
• Work closely with CM/SPM to gain hands-on experience
• Compile/track punch list items to completion
• Assemble closeout package (warranties, as-built, lien waivers)

Skills

Strong organizational skills

Communication skills

Microsoft Excel

Project coordination

Education

Bachelor’s degree or equivalent relevant construction/project coordination experience

Tools

Microsoft Excel

Word

Outlook

PowerPoint

Job description

About This Opportunity

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking an Associate Project Manager to join our corporate office located in Jacksonville, FL. This is a hybrid opportunity with 3 days in the office and 2 days working remotely after the training period. The Associate Project Manager is responsible for managing an assigned group of properties and related construction projects, coordinating closely with the Tenant Coordinator and other internal and external stakeholders to advance projects from planning through closeout. The role exists to provide direct day-to-day project management support on both new development and existing asset work while operating under the guidance of the Vice President or Director of Construction. Responsibilities include project coordination, schedule and budget tracking, document management, field observation, issue resolution, and support of tenant and landlord construction activities.

What You’ll Be Doing

Property Support / Project Support / Documentation Control

• Maintain project/property and deal documentation (lease abstracts, contracts, change orders, meeting minutes)
• Run operations construction deals with a quiver of properties
• Manage submittals and track approvals
• Track RFIs and coordinate responses

Construction Coordination / Field Support

• Conduct site visits to monitor progress and identify issues
• Coordinate communication between CM/SPM, contractors, stakeholders
• Maintain/assist project schedules and follow-ups

Financial Tracking / Pay Applications

• Track expenses and support budget monitoring
• Review/process contractor pay applications for accuracy and compliance

Learning, Development, and Mentorship

• Develop skills in construction management (lease abstracting, prototype specs, coordination)
• Work closely with CM/SPM to gain hands‑on experience

Closeout Assistance

• Compile/track punch list items to completion
• Assemble closeout package (warranties, as‑builts, lien waivers)

Are You Qualified?

Required

• Bachelor’s degree or equivalent relevant construction/project coordination experience
• Strong organizational and communication skills
• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint
• Intermediate in project scheduling and tracking tools
• Intermediate in construction document control, submittal logs, RFI tracking, meeting minutes, pay application review, budget tracking, punch list tracking, closeout documentation, and contract/change order administration
• Working knowledge of construction drawings, specifications, lease abstracting, prototype specifications, and project coordination for both new development and existing asset projects

Preferred

• Degree in Construction Management, Engineering, Architecture, or related field
• Applicable, hands‑on, construction experience, with a practical understanding of construction processes and how projects progress from beginning to end
• Regency Centers will not sponsor employment‑based immigration petitions or applications for this position, including but not limited to H‑1B, TN visa, or permanent residency

Personal Traits We Value

• Strong organizational skills, attention to detail, and effective time management and prioritization
• Excellent written and verbal communication skills, with an emphasis on responsiveness and follow‑through
• Ability to manage multiple tasks and competing priorities across concurrent projects while effectively supporting Construction Managers and Senior Project Managers
• Strong teamwork, collaboration, and interpersonal skills
• Sound problem‑solving and decision‑making abilities
• Adaptability and the ability to respond effectively to changing project needs and priorities
• Financial discipline and attention to budget, cost, and project details
• Demonstrated accountability, reliability, and ownership of assigned responsibilities
• Willingness to learn, develop new skills, and apply feedback in a fast‑paced project environment

A Little Bit About Us

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years. Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program. We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self‑administered, self‑managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.

Benefits

Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.

Work/Life Balance

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)

Hybrid Work Schedule

• Modified in‑office hours
• Dedicated remote work days

Financial Security

• 401(k) with a generous company match plus corporate profit sharing
• Anniversary stock grant awards
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources

Health and Wellness

• Medical, Dental and Vision Insurance
• Award winning and incentives‑based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs

Community Focused

• 52 hours per year of paid Volunteer Time Off
• Company gift matching

Growth and Development

• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups
• Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self‑identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke‑free and drug‑free workplace. Pre‑employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.