Senior Lease Administrator

Mohr Partners, Inc.; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Mohr Partners, Inc. is seeking a Senior Lease Administrator to join our Lease Administration team in Dallas. The role focuses on managing all aspects of lease abstractions, reporting, invoicing, and client services within a fast-paced environment.

The position requires 5-8 years of experience, proficiency with major lease software, and strong communication skills to coordinate with clients and internal teams.

Qualifications

• Graduation required.
• 5-8 years of lease administration experience preferred.
• Proficiency in Lease software and MS Office required.

Responsibilities

• Abstract and review client leasing details and ensure accuracy in reporting.
• Manage full scope of lease administration, including abstractions and data entry.
• Coordinate with regional teams and transition group on abstractions.
• Review CAM, real estate taxes, and rent payments; reconcile invoicing and billing.
• Generate monthly, quarterly, and annual client reports and provide research support.

Skills

Attention to detail

Strong communication

Team collaboration

Time management

Education

Any Graduation

5-8 years experience

MS Office proficiency

Tools

Lease Harbor

Visual Lease

Pro Lease

Lease Accelerator

Co-Star

Job description

Description

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

Job Title

Senior Lease Administrator

Job Type

Full-time

Location

Dallas, United States

Requirements

Essential Functions

• Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
• Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
• Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
• Be responsible for the full scope of Lease Administration abstraction services including:
• Coordination of abstractions from transition team
• Coordination of abstractions required from regional teams
• Project assignment and tracking of QC process
• Client/vendor/landlord relationship management
• Review CAM and other escalations & real estate tax invoices
• Review data entry, validation, and management of lease documents
• Review rent variance analysis and rent payment processing
• Review Subtenant account management, and billing/collections of third-party tenant rents
• Management of project abstraction services
• Continuous monitoring, tracking, and reporting of critical dates to client.
• Financial analysis and volume trends
• Partnership with outsource providers
• Invoice preparation
• Streamlining current process and driving efficiencies
• Approach client and key stakeholder interactions with a Customer First Mindset
• Support, exposure, and leadership of other special projects as assigned by manager
• Ensure date integrity
• Set-up and maintain reminders for portfolios.
• Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed).
• Review abstracts prepared by other team members.
• Review and process the monthly rent files for client.
• Provide guidance and training to Portfolio Administrators.
• Review client estoppels and provide comments on issues or errors (if applicable).
• Assist in additional department related projects as requested.
• Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Other duties as assigned.

Education & Experience

• Qualifications: Any Graduation
• Years of Experience: 5 - 8 Years
• Lease Harbor, Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable and courteous service to customers.
• Ability to effectively present information.
• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Understanding of and commitment to client services.
• Willingness to take on new challenges, responsibilities, and assignments.
• A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

• Involves work of a general office nature
• Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.