Senior Lease Administration Associate & Abstractor

JLL; Pittsburgh (Allegheny County); On-site; USD 70,000 - 95,000; Full time

Job summary

JLL in Pittsburgh seeks a Senior Lease Administration Associate & Abstractor to deliver high-quality lease abstraction and broad lease administration support. You will work with client portfolios and internal teams to manage critical dates, invoices, and financial data with accuracy and independence.

The role requires coordinating with transition/regional teams, reviewing CAM and real estate taxes, and maintaining compliant processes within the Lease Administration platform.

Qualifications

• Experience in lease abstraction and lease administration.
• Ability to review CAM, real estate taxes, and rent invoices.
• Strong coordination with transition and regional teams.

Responsibilities

• Perform lease abstraction and data entry into lease databases.
• Review rent variances, invoices, and payments.
• Track critical milestone dates and manage documentation with accuracy.

Tools

CoStar

Lease database systems

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 93,000 individuals and believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL.

About JLL - Lease Administration

JLL's Lease Administration platform supports client needs ranging from lease abstraction and critical dates management to full financial management of landlord invoices and reconciliation audits - enabling clients to make strategic real estate decisions with confidence.

We are seeking a Senior Lease Administration Associate & Abstractor to join our team. This role provides comprehensive lease administration services including abstraction, financial review, and client support. You will work with a high level of independence while collaborating closely with internal teams to deliver accurate, timely services that enable our clients to make strategic real estate decisions.

What this job involves - Responsibilities "Being a trailblazer and breaking new ground"

As a Senior Lease Administration Associate & Abstractor , you will be responsible for delivering high-quality lease abstraction services while managing key Lease Administration responsibilities across client portfolios. You will work independently with a high level of independence while collaborating closely with internal teams to develop the understanding amongst receiptn

This role requires a balance of technical abstraction expertise and broader lease administration competencies, including financial review, client relationship management, and process oversight. You will be a key player in ensuring accuracy and effective management of client lease portfolios, with exposure to the full breadth of our Lease Administration platform.

To be successful in this role, you should be able to ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and clients.

As a Senior Lease Administration Associate & Abstractor , you will be responsible for comprehensive lease administration services including:

Lease Abstraction

• Liaise with internal parties and transition/regional teams to obtain appropriate lease documentation
• Perform lease document matching and review for completeness prior to abstraction
• Abstract critical and key information from leases and other contract documentation into lease database systems (including CoStar and other platforms)
• Accurately record lease document information into Master Document Control Logs and Document Trackers
• Manage abstracts and system data; verify and review system reports and data for accuracy and completeness
• Prepare area, cost-schedule, and events variance reports for validation projects
• Work with internal stakeholders to resolve document and abstraction-related queries
• Maintain processes and procedures ensuring adherence to internal and external compliance policies

Lease Administration

• Coordinate abstractions from transition and regional teams; manage project assignment and tracking of the double-check process
• Review CAM, other escalations, and real estate tax invoices
• Review data entry, validation, and management of lease documents
• Review rent variance analysis and rent payment processing
• Review subtenant account management, and billing/collections of third-party tenant rents
• Track and maintain critical milestone dates
• Conduct financial analysis and volume trend reporting
• Review landlord invoices for adherence to lease terms
• Prepare invoices and suppor