Senior Leadership Admin Strategist & Executive Support

Cyber Coalition, LLC; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Cyber Coalition, LLC is seeking an experienced executive assistant to provide professional secretarial support to leadership, manage calendars, and coordinate travel. You will apply knowledge of the U.S. Coast Guard and DHS to ensure smooth information exchanges and high-priority issue awareness.

You will draft and review correspondence, support event planning, and assist in developing administrative policies while working on-site with senior leaders and staff.

Qualifications

• Bachelor's degree in Business Administration or related field with 8+ years' secretarial/executive admin experience.
• Experience directly supporting senior leadership (SES, Flag Officer, or equivalent).
• Working knowledge of DHS and the U.S. Coast Guard.
• Strong professionalism, tact, and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide professional secretarial and executive support to leadership and staff on routine and ad-hoc needs.
• Manage office schedules and calendars for meetings, conferences, and travel.
• Advise senior leadership and staff on administrative requirements and coordinate information with senior staff.
• Draft, finalize, and review office correspondence per the USCG COMDTINST M5216.4.
• Support planning and execution of organizational events (town halls, all-hands, conferences).
• Prepare special reports, summaries, and responses to inquiries from various sources.
• Create workbooks to support leadership planning and continuity efforts.
• Assist in developing administrative guidance and procedures (budgets, records management, space planning).
• Conduct basic research to support reports and administrative requirements.
• Create/review content for office briefings and advise on administrative rhythms.

Skills

Executive support

Senior leadership support

Time management

Strong communication

Interpersonal skills

Typing 45+ WPM

Office IT equipment proficiency

Policy interpretation

Staffing coordination

Education

Bachelor's degree in Business Administration or related field

Associate's degree

High School Diploma with Vocational/Military Training Certificate in Office Management

Tools

MS Office

Job description

Cyber Coalition, LLC is seeking an experienced executive assistant to provide professional secretarial support to leadership, manage calendars, and coordinate travel. You will apply knowledge of the U.S. Coast Guard and DHS to ensure smooth information exchanges and high-priority issue awareness.

You will draft and review correspondence, support event planning, and assist in developing administrative policies while working on-site with senior leaders and staff.