Senior IP Administrative Specialist

MSD; Boston (MA); Hybrid; USD 83,000 - 130,000; Full time

Job summary

Merck & Co., Inc. in Boston area seeks a Senior Associate, Administrative Assistant to provide proactive administrative support to the Intellectual Property legal group.

You will coordinate with attorneys, paralegals, and administrative staff on a variety of tasks, including documents, invoicing, budgeting, and calendars. The role requires strong MS Office, SharePoint, and communication skills, with experience in confidential legal matters.

Qualifications

• 8+ years as administrative assistant or 4+ years paralegal experience.
• Advanced MS Office; SharePoint, Teams, OneNote, etc.
• Experience processing expense reports, travel arrangements, and invoices.
• Experience scheduling meetings and managing calendars.
• Ability to apply independent judgment, creativity, and problem-solving.
• Ability to handle multiple work assignments with high attention to detail.
• Experience with financial and budget tasks.
• Strong communication and collaboration skills.

Responsibilities

• Prepare, edit, and assist with documents, memos, and reports under attorney guidance.
• Manage multiple calendars and scheduling tasks.
• Review invoices for billing guidelines; create matters in billing system.
• Track weekly team schedules and coordinate travel and meetings.
• Maintain team websites, SharePoint sites and other web resources.
• Organize electronic and physical filing in line with records retention policies.
• Coordinate special IP-related projects and collaborate with stakeholders.
• Demonstrate leadership behaviors and a team-first attitude.

Skills

Administrative Support

Billing Systems

Calendar Management

Data Entry

File Management

Intellectual Property

Microsoft Office

Office Applications

Power of Attorney (POA)

Expense Report Processing

Scheduling

Software Proficiency

Team Coordination

Education

High School Diploma or equivalent

Certified Administrative Professional

Paralegal Studies Certificate

Project Management Professional Certification

Professional in Human Resources Certification

Tools

SharePoint

OneNote

Teams

Concur

Tymetrix360 ebilling

Clarivates First to File

TIPMS

Job description

Merck & Co., Inc. in Boston area seeks a Senior Associate, Administrative Assistant to provide proactive administrative support to the Intellectual Property legal group.

You will coordinate with attorneys, paralegals, and administrative staff on a variety of tasks, including documents, invoicing, budgeting, and calendars. The role requires strong MS Office, SharePoint, and communication skills, with experience in confidential legal matters.