IP Legal Administrative Specialist

Merck; Boston (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

Merck seeks an Associate, Administrative Services to provide reliable support to the Intellectual Property legal group within the Office of the General Counsel. You will coordinate administrative tasks, manage calendars, travel, expenses, and billing processes, while maintaining confidentiality and leveraging AI tools to improve efficiency.

The role requires 5 years of admin or 3 years as a paralegal, with advanced MS Office skills and IP system familiarity.

Qualifications

• Minimum of 5 years of administrative assistant experience (ideally supporting executives/senior leadership) OR 3 years of paralegal experience.
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams) and enterprise communication tools.
• Familiarity with legal/IP systems and ability to maintain confidentiality and adapt to a fast-paced environment.

Responsibilities

• Document, edit, and prepare legal documents, memos, and reports under attorney supervision.
• Manage multiple complex calendars, coordinate travel, process expense reports, and track weekly schedules.
• Review invoices for billing compliance; create matters in billing systems and assist with budget planning.

Education

High School Diploma or equivalent

Bachelor’s or Associate degree

Certified Administrative Professional (CAP)

Paralegal Studies Certificate

Project Management Professional (PMP)

Notary Public commission

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

SharePoint

OneNote

Teams

Concur

Tymetrix360

Clarivate First to File

TIPMS

Job description

Merck seeks an Associate, Administrative Services to provide reliable support to the Intellectual Property legal group within the Office of the General Counsel. You will coordinate administrative tasks, manage calendars, travel, expenses, and billing processes, while maintaining confidentiality and leveraging AI tools to improve efficiency.

The role requires 5 years of admin or 3 years as a paralegal, with advanced MS Office skills and IP system familiarity.