Intellectual Property Legal Assistant

DNA Partners; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

DNA Partners in Los Angeles is seeking an experienced Administrative Support professional to provide comprehensive support to patent and trademark attorneys. This role requires a minimum of 5 years of administrative experience and 3 years in patent prosecution.

The ideal candidate will have a strong knowledge of IP workflows and legal document preparation, as well as exceptional attention to detail and organization. Proficiency in Microsoft Office is essential.

Qualifications

• 5+ years of administrative experience in a professional services environment.
• 3+ years of patent prosecution experience.
• Strong knowledge of IP workflows and legal document preparation.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Provide comprehensive administrative and practice support to patent and/or trademark attorneys.
• Prepare, edit, and proofread legal documents, correspondence, and filings.
• Manage time entry, billing, and expenses.

Skills

Administrative experience

Patent prosecution experience

IP workflows knowledge

Microsoft Office proficiency

Detail-oriented

Organizational skills

Communication skills

Tools

iManage

Outlook

FileTrail

Job description

What You’ll Do:

• Provide comprehensive administrative and practice support to patent and/or trademark attorneys
• Prepare, edit, and proofread legal documents, correspondence, and filings
• Manage time entry, billing, expenses, and foreign associate invoices
• Calendar deadlines, manage schedules, coordinate travel, and arrange meetings
• Maintain electronic and paper files (iManage, Outlook, FileTrail)
• Submit conflict checks, prepare engagement letters, and open new matters
• Support patent prosecution, including USPTO filings, docket monitoring, client communications, and reporting
• Assist with trademark docketing, reporting, invoicing, and quality control
• Ensure deadlines are met through effective prioritization and workflow coordination
• Collaborate with team members and provide overflow support as needed

What You Bring:

• 5+ years of administrative experience in a professional services environment
• 3+ years of patent prosecution experience
• Strong knowledge of IP workflows and legal document preparation
• Advanced proficiency in Microsoft Office; Excel skills a plus
• Exceptional attention to detail, organization, and communication skills
• Ability to manage multiple priorities under tight deadlines
• High level of professionalism, discretion, and client‑service focus