Senior Inventory & Property Control Coordinator

Prairie View A&M University; Prairie View (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Prairie View A&M University is seeking an Inventory & Property Control Coordinator III to oversee input in inventory, property, and vehicle fleet databases, and to prepare reports ensuring compliance with TAMUS and state regulations.

The role requires a Bachelor’s degree and at least three years of related experience; it includes audits, staff training, and overseeing centralized receiving and shipping activities within PVAMU.

Qualifications

• Bachelor’s degree in an applicable field.
• Three years of related experience.

Responsibilities

• Oversees input of information in the inventory, property, and vehicle fleet management databases.
• Prepares and updates inventory reports.
• Ensures receipt of signed inventory equipment sheets for capital and controlled equipment.
• Reviews inventory records for compliance with Federal, State, and TAMUS guidelines governing property, equipment, inventory, and related activities.
• Prepares associated and applicable reports in compliance with regulations.
• Schedules and performs audits on departmental inventories.
• Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment.
• Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders.
• Examines capital vouchers to ensure correct entry of object class codes and transaction codes.
• Signs inventory certifications.
• Conducts training for new staff.
• Updates instruction and procedure manuals and website documentation.
• Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales.
• Generates monthly reports.
• Recommends program guidelines, procedures, policies, rules, and regulations.
• Prepares and oversees the preparation of training and operational manuals.
• Confers with staff on program issues and problems.
• Develops and Recommends program guidelines.
• Interprets policies, rules, and regulations and ensures they are followed.
• Attends training and workshops as required.
• Oversee staff to ensure proper receiving and shipping activities within the Central Receiving warehouse.
• Manage staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines.
• Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as ordered.
• Maintain accurate records of surplus property and dispose of as warranted by accumulation.
• Ensure all university vehicles used for delivery of goods are maintained, well kept, and in safe and proper working order to meet delivery expectations of the campus.
• Other duties assigned and performed as part of Procurement and Disbursement Services operations.

Job description

Prairie View A&M University is seeking an Inventory & Property Control Coordinator III to oversee input in inventory, property, and vehicle fleet databases, and to prepare reports ensuring compliance with TAMUS and state regulations.

The role requires a Bachelor’s degree and at least three years of related experience; it includes audits, staff training, and overseeing centralized receiving and shipping activities within PVAMU.