Inventory & Property Control Coordinator III

Texas A&M University; Prairie View (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Texas A&M University seeks an Inventory & Property Control Coordinator III to manage the input of inventory data, generate reports, and ensure compliance with state and TAMUS guidelines. You will supervise staff, oversee receiving/shipping in the Central Receiving warehouse, and work with PantherBuy and FAMIS/FRS systems to deliver assets to end users.

The role requires a Bachelor’s degree and 3+ years of related experience, with strong communication and organizational skills.

Qualifications

• Bachelor’s degree required; field unspecified.
• Experience with inventory control, asset tracking, or related processes.
• Strong attention to detail and accuracy in data handling.
• Excellent written and verbal communication; customer service oriented.

Responsibilities

• Oversees input of information in inventory, property, and vehicle fleet management databases.
• Prepares and updates inventory reports and ensures accuracy of records.
• Ensures receipt of signed inventory sheets for capital and controlled equipment.
• Reconciles vouchers with invoices and maintains compliant records.
• Generates monthly inventory reports and trains new staff.

Skills

Inventory management

Data analysis

Attention to detail

Communication skills

Microsoft Office (Word/Excel)

Education

Bachelor’s degree in an applicable field

Tools

PantherBuy

FAMIS/FRS

Excel

Job description

Job Title

Inventory & Property Control Coordinator III

Agency & Department

Prairie View A&M University Department Fixed Assets & Support Services

Salary

Proposed Minimum Salary: Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Responsibilities

• Oversees the input of information in the inventory, property, and vehicle fleet management databases.
• Prepares and updates various inventory reports.
• Ensures receipt of signed inventory equipment sheets for capital and controlled equipment.
• Reviews inventory records for compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, equipment, inventory, and related activities.
• Prepares associated and applicable reports in compliance with regulations.
• Schedules and performs audits on departmental inventories.
• Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment.
• Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders.
• Examines capital vouchers to ensure correct entry of object class codes and transaction codes.
• Signs inventory certifications.
• Conducts training for new staff.
• Updates instruction and procedure manuals and website documentation.
• Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales.
• Generates monthly reports.
• Recommends program guidelines, procedures, policies, rules, and regulations.
• Prepares and oversees the preparation of training and operational manuals.
• Confers with staff on program issues and problems.
• Develops and Recommends program guidelines.
• Interprets policies, rules, and regulations and ensures they are followed.
• Attends training and workshops as required.
• Oversee staff to ensure proper receiving and shipping activities within the Central Receiving warehouse.
• Manage staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines.
• Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as ordered.
• Maintain accurate records of surplus property and dispose of as warranted by accumulation.
• Ensure all university vehicles used for delivery of goods are maintained, well kept, and in safe and proper working order to meet delivery expectations of the campus.
• Other duties assigned and performed as part of Procurement and Disbursement Services operations.

Required Education and Experience

• Bachelor’s degree in an applicable field.
• Three years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of governmental and higher education operations.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Good customer service skills.

Preferred Experience

• Four to five years of related experience.

Job Posting Close Date

08/29/2026

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.