Inventory & Property Control Coordinator III

Prairie View A&M University; Prairie View (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Prairie View A&M University is seeking an Inventory & Property Control Coordinator III to oversee input in inventory, property, and vehicle fleet databases, and to prepare reports ensuring compliance with TAMUS and state regulations.

The role requires a Bachelor’s degree and at least three years of related experience; it includes audits, staff training, and overseeing centralized receiving and shipping activities within PVAMU.

Qualifications

• Bachelor’s degree in an applicable field.
• Three years of related experience.

Responsibilities

• Oversees input of information in the inventory, property, and vehicle fleet management databases.
• Prepares and updates inventory reports.
• Ensures receipt of signed inventory equipment sheets for capital and controlled equipment.
• Reviews inventory records for compliance with Federal, State, and TAMUS guidelines governing property, equipment, inventory, and related activities.
• Prepares associated and applicable reports in compliance with regulations.
• Schedules and performs audits on departmental inventories.
• Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment.
• Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders.
• Examines capital vouchers to ensure correct entry of object class codes and transaction codes.
• Signs inventory certifications.
• Conducts training for new staff.
• Updates instruction and procedure manuals and website documentation.
• Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales.
• Generates monthly reports.
• Recommends program guidelines, procedures, policies, rules, and regulations.
• Prepares and oversees the preparation of training and operational manuals.
• Confers with staff on program issues and problems.
• Develops and Recommends program guidelines.
• Interprets policies, rules, and regulations and ensures they are followed.
• Attends training and workshops as required.
• Oversee staff to ensure proper receiving and shipping activities within the Central Receiving warehouse.
• Manage staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines.
• Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as ordered.
• Maintain accurate records of surplus property and dispose of as warranted by accumulation.
• Ensure all university vehicles used for delivery of goods are maintained, well kept, and in safe and proper working order to meet delivery expectations of the campus.
• Other duties assigned and performed as part of Procurement and Disbursement Services operations.

Job description

Job Title: Inventory & Property Control Coordinator III

Agency: Prairie View A&M University

Department: Fixed Assets & Support Services

Proposed Minimum Salary: Commensurate

Job Location: Prairie View, Texas

Job Type: Staff

Job Description

Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Responsibilities

• Oversees the input of information in the inventory, property, and vehicle fleet management databases.
• Prepares and updates various inventory reports.
• Ensures receipt of signed inventory equipment sheets for capital and controlled equipment.
• Reviews inventory records for compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, equipment, inventory, and related activities.
• Prepares associated and applicable reports in compliance with regulations.
• Schedules and performs audits on departmental inventories.
• Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment.
• Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders.
• Examines capital vouchers to ensure correct entry of object class codes and transaction codes.
• Signs inventory certifications.
• Conducts training for new staff.
• Updates instruction and procedure manuals and website documentation.
• Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales.
• Generates monthly reports.
• Recommends program guidelines, procedures, policies, rules, and regulations.
• Prepares and oversees the preparation of training and operational manuals.
• Confers with staff on program issues and problems.
• Develops and Recommends program guidelines.
• Interprets policies, rules, and regulations and ensures they are followed.
• Attends training and workshops as required.
• Oversee staff to ensure proper receiving and shipping activities within the Central Receiving warehouse.
• Manage staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines.
• Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as ordered.
• Maintain accurate records of surplus property and dispose of as warranted by accumulation.
• Ensure all university vehicles used for delivery of goods are maintained, well kept, and in safe and proper working order to meet delivery expectations of the campus.
• Other duties assigned and performed as part of Procurement and Disbursement Services operations.

Required Education and Experience

• Bachelor’s degree in an applicable field.
• Three years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of governmental and higher education operations.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Good customer service skills.

Preferred Experience

• Four to five years of related experience.

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of "the first class" in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a "University of the First Class" begins here! Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact [phone].

https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. About PVAMU Human Resources Employee Benefits Office of Equal Opportunity PVAMU Newsroom PVAMU YouTube