Administrative Associate III (National Center for Infrastructure Transformation - NCIT)

Prairie View A&M University; Prairie View (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Prairie View A&M University in Prairie View, Texas, is seeking an Administrative Associate III in the National Center for Infrastructure Transformation (NCIT) within the Civil Engineering department. This staff-level position provides comprehensive administrative support and ensures efficient office operations.

The role requires a high school diploma, three years of related experience, strong MS Office skills, and the ability to maintain confidentiality while coordinating meetings, travel,

Qualifications

• High school diploma or equivalent.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide excellent professional customer service to students, faculty, staff, and the public.
• Perform word processing, desktop publishing, presentation, and data management activities.
• Compose correspondence, reports, publications, and presentations, including editing and proofreading.
• Create and maintain spreadsheets and databases.
• Research and analyze administrative requirements for specific programs or projects.
• Provide technical information regarding administrative procedures, services, or programs.
• Maintain a variety of fiscal and administrative records; post information to Center records and modify forms or records.
• Arrange meetings, appointments, conferences, and travel; set up meetings and events with facilities, equipment, and food.
• Take minutes and prepare documents for scheduled meetings.
• Coordinate Workday, Payroll, and Time & Effort actions for staff and students.
• Assist in evaluation procedures, including data collection and monthly/annual reporting.
• Prepare office paperwork for hiring, payroll, travel authorization, reimbursements, and purchasing.

Skills

Word processing

Spreadsheet

Database

Multitasking

Verbal communication

Written communication

Confidentiality

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree in a transportation related major/discipline

Job description

Administrative Associate III (National Center for Infrastructure Transformation - NCIT) – Prairie View A&M University, Department of Civil Engineering, Prairie View, Texas. Staff level position. Salary commensurate with experience.

Responsibilities

• Provide excellent professional customer service to students, faculty, staff, and the public.
• Perform word processing, desktop publishing, presentation, and data management activities, and assist staff with the use of these applications.
• Compose correspondence, reports, publications, and presentations, including editing and proofreading.
• Create and maintain spreadsheets and databases.
• Research and analyze administrative requirements for specific programs or projects.
• Provide technical information regarding administrative procedures, services, or programs.
• Apply, interpret, and communicate policies and procedures and serve as a resource for answering questions regarding policies.
• Maintain a variety of fiscal and administrative records. Post information to the Center records and modify forms or records.
• Verify, process, and review forms, reports, and other documents.
• Arrange for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other dedicated events to include facilities, equipment, and food.
• Take minutes and prepare documents for scheduled meetings.
• Implement inventory controls and maintain office supplies, equipment, and forms.
• Maintain office reference materials including online office materials.
• May perform mail services (deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials).
• Prepare appropriate hiring forms for staff and students.
• Prepare and manage Workday, Payroll, and Time & Effort actions regarding staff and students.
• Coordinate activities and assign work to student hourly assistants and support staff.
• Participate in the interviewing process, training, and supervision of student hourly assistants and various staff personnel.
• Assist in evaluation procedures, including collecting data and preparing monthly and annual reports.
• Prepare office paperwork related to hiring, payroll, travel authorization, travel reimbursements, purchases, compiling monthly pro-card report, etc.
• Recommend and implement office procedures to improve current office practices.
• Participate in staff development training workshops and courses to improve skills.
• Perform other duties as assigned.

Required Education & Experience

• High school diploma or equivalent.
• Three years of related experience.

Required Knowledge, Skills & Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications

• Bachelor's degree in a transportation related major/discipline.
• Over three years of experience working as an office administrator supporting either a public, private, or educational entity.

Equal Opportunity Statement

The University is an Equal Opportunity/ Veterans/ Disability Employer.

All positions are security-sensitive and require a criminal history investigation as part of the hiring process.