Senior Human Resources Coordinator

Homeward Bound of Marin; Novato (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health Insurance (100% paid)

403B match

Paid time off 2.5 weeks

13 holidays

Sick days 12

Employee Assistance Program

Free lunch

Comprehensive benefits list at offer

Job summary

Homeward Bound of Marin seeks a Senior Human Resources Coordinator to provide day-to-day HR support, manage records, onboarding, recruitment, and benefits inquiries. Reporting to the HR Manager, this role serves as a frontline contact for employees and supports trainings and investigations as needed.

This position collaborates with the COO, Property Manager, and department leaders to maintain organized HR operations, ensure accessibility, and promote a respectful, mission-driven workplace.

Qualifications

• 2+ years of experience in Human Resources, HR coordination, or related administrative role
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred; relevant experience may be considered in lieu of a degree
• Basic working knowledge of California and federal employment laws and HR best practices
• Experience with HR software (ADP Workforce Now preferred), Microsoft Office, and applicant tracking systems
• Strong communication and organization skills, attention to detail, and ability to follow through on tasks
• Experience supporting a nonprofit, social services, housing, culinary, hospitality, or similarly diverse workforce is a plus
• Experience supporting disability accommodation, accessibility, or cross-functional administrative processes is a plus

Responsibilities

• HR: Provide frontline HR support and handle routine employee inquiries
• HR Administration: Prepare offer letters, changes, and standard HR correspondence
• Data Management: Maintain confidential personnel files and update ADP Workforce Now
• Onboarding and Recruitment: Coordinate onboarding, background checks, posting, interviews, and communications
• Benefits and Follow-Up: Support enrollment and benefits questions
• HR Manager Support: Assist with investigations, trainings, and meetings
• Operations: Support COO and leaders on operational matters
• Accessibility Coordination: Manage accommodation requests and 504 coordination

Skills

HR coordination

Administrative support

Communication

Microsoft Office

ADP Workforce Now

Nonprofit experience

Applicant tracking systems

Organization

Education

Bachelor's degree in HR/Business

Tools

ADP Workforce Now

Microsoft Office

ATS (Applicant Tracking Systems)

Job description

Organizational Overview

Homeward Bound of Marin is the county’s primary provider of housing and shelter for single individuals and families experiencing homelessness, offering short- and long-term supportive housing, job training and placement, and case management services. Our mission is “Opening Doors to Safety, Dignity, Home and Independence.” Our organization is among the employers named Best Places to Work in the North Bay for 2026! We are looking for the right person to join our team. Imagine being part of a company where effort creates hope and opportunity. For 52 years, Homeward Bound of Marin has helped individuals and families experiencing homelessness find their path to housing and stability with the goal of ending homelessness in Marin County.

Position Summary

The Senior Human Resources Coordinator provides day-to-day administrative support for human resources functions at Homeward Bound and helps ensure employee processes, records, and requests are handled accurately and promptly. Reporting to the Human Resources Manager, this position serves as an accessible first point of contact for employees and supports employee records, employment documentation, onboarding, recruitment, routine benefit questions, and department organization. The Human Resources Coordinator also supports the Human Resources Manager with trainings, investigations, meetings, and other departmental priorities. The position will support select organization-wide operational and accessibility functions and may work directly with the Chief Operating Officer, Property Manager, or other department leaders on assigned matters. This role is a great fit for someone who is organized, responsive, and committed to a mission-driven organization.

Key Responsibilities

Human Resources

• Employee Support: Serve as a first point of contact for routine employee HR questions and requests, escalating complex matters to the Human Resources Manager.
• HR Administration: Prepare offer letters, employment changes, separation letters, and other routine HR correspondence using approved templates and processes.
• Data Management: Maintain accurate and confidential personnel files and keep employee information current in ADP Workforce Now.
• Onboarding and Recruitment: Coordinate onboarding, background checks, job postings, interview scheduling, candidate communication, and related recruitment logistics.
• Benefits and Follow-Up: Assist with routine benefit enrollment and access questions, track outstanding documentation and HR deadlines, and coordinate follow-up as appropriate.
• HR Manager Support: In partnership with and under the direction of the Human Resources Manager, assist with investigations, employee meetings, performance documentation, trainings, employee engagement, and other priorities.

Operations

• Provide administrative and project support to the Chief Operating Officer and designated department leaders on assigned operational matters.
• Research and follow up on assigned vendor, billing, service, or documentation issues through resolution or escalation.
• Support cross-functional projects requiring administrative coordination and follow-through, including work with the Property Manager as assigned.

Accessibility Coordination

• Coordinate the intake, documentation, tracking, and follow-up of disability-related accommodation and accessibility requests.
• Work with the Human Resources Manager on employee accommodations and with program or property leadership on participant or facility requests.
• Serve as Homeward Bound’s designated Section 504 Coordinator, maintain required records and notices, and elevate complex matters as appropriate.

Qualifications

• 2+ years of experience in Human Resources, HR coordination, or a related administrative role
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; relevant experience may be considered in lieu of a degree
• Basic working knowledge of California and federal employment laws and HR best practices
• Experience with HR software (ADP Workforce Now preferred), Microsoft Office, and applicant tracking systems
• Strong communication and organization skills, attention to detail, and ability to follow through on tasks
• Experience supporting a nonprofit, social services, housing, culinary, hospitality, or similarly diverse workforce is a plus
• Experience supporting disability accommodation, accessibility, or cross-functional administrative processes is a plus

Impact of the Role: The Senior Human Resources Coordinator helps keep Homeward Bound’s HR processes organized, responsive, and accessible to employees. Through accurate records, timely follow-through, and support across HR and select organization-wide functions, this role contributes to a respectful and well-organized workplace.

Competitive Benefits

• 100% Employer-Paid Medical, Dental, and Vision Insurance
• Discretionary 403B match
• 2.5 weeks vacation
• 13 paid holidays
• 12 sick days annually
• Employee Assistance Program
• Free lunch at Admin Site
• Comprehensive list provided at offer

Equal Opportunity Employer

Homeward Bound is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. It has always been and continues to be Homeward Bound’s policy that employees should be able to enjoy a work environment free from all forms of harassment and discrimination. We encourage applicants of diverse backgrounds to apply for any open position for which they feel qualified.

• $80,000-$90,000 annually, depending on experience. Under California law, Homeward Bound is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range considers factors including experience, skills, knowledge, abilities, education, internal pay alignment, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience.