Senior HR Specialist

MDPI; Grand Tower (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

MDPI is seeking an HR Generalist to manage recruitment processes, handle employee relations, and support HR operations in a fast-paced environment. The role requires 3–5 years of HR experience, a Bachelor’s degree, and strong English communication skills.

Responsibilities include coordinating interviews, campus events, HRIS data management, onboarding, and compliance with employment laws. A proactive, organized professional will thrive in this on-site Illinois-based role.

Qualifications

• 3-5 years of HR experience across all functions.
• Bachelor’s Degree or higher.
• TOEIC 600+ or other English proficiency test.
• Knowledge of employment laws and regulations.
• Strong interpersonal and communication skills.
• Excellent organizational and problem-solving abilities.
• Proactive mindset and ability to work in a fast-paced environment.

Responsibilities

• Maintain recruitment platforms and screen CVs.
• Invite interviewees and coordinate interviews.
• Develop new recruitment ideas and promote company brand.
• Organize campus recruitment events and collect salary information.
• Resolve HR-related questions and manage employee files.
• Sign and dissolve labor contracts and maintain HRMS data.
• Follow up on probation and new staff orientation.
• Assist with social insurance and government-related issues.
• Coordinate data collection and assist with external information.
• Guide other HR members and undertake office projects.

Skills

Interpersonal skills

Communication

Organizational skills

Problem-solving

Proactive mindset

Education

Bachelor’s Degree or higher

Job description

Recruitment

• Follow up with the recruitment process: Maintain recruitment platforms, search or screen CVs, invite interviewees, record information and arrange interviews.
• Help develop new ideas and approaches to improve recruitment work, including but not limited to company brand promotion, exploring new recruitment channels, etc.
• Organize campus recruitment events. Collect salary information and get ideas from other companies.

Employee Relationship

• Resolve and address HR-related questions/concerns from employees.
• Sign and dissolve the labor contract. Manage the archive of employee files and system information.
• Maintain employee information in HRMS.
• Manage employee files, including entry documents, internal agreements, contracts, training agreements, etc.
• Follow up with probation presentation and new member orientation, HR regulation training, new staff training, etc.
• Handle labor disputes and participate in negotiations.
• Assist with social insurance and other government-related issues.
• Share basic HR management information and knowledge for new HRs, Group Leaders, and managers.

Support Work

• Coordinate the data collection and analysis.
• Assist with searching for external information and policies and provide feedback.
• Contribute to the HR management and team members’ improvement by guiding other HR members.
• Undertake specific projects and tasks at the office level. Coordinate with other offices when required, such as recruitment, data collection, external collaboration and communication, system updates, etc.

Requirements

• 3-5 years experience in the HR field, with expertise related to HR all functions and management
• Bachelor’s Degree or above
• TOEIC 600+ or other English proficiency tests
• Knowledge of employment laws and regulations.
• Strong interpersonal and communication skills.
• Exceptional organizational and problem-solving abilities.
• Proactive mindset and readiness to work in a fast-paced environment