Senior Healthcare Event Coordinator (Weekend/NY)

LAUKOA; Fairfax (VA); On-site; USD 41,000 - 63,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid vacation

Sick leave

Life insurance

AD&D insurance

Employee Assistance Program

Flexible work environment

Voluntary benefits

Job summary

LAUKOA seeks a part-time PHA Event Coordinator to plan and execute NYARNG health assessment events. You will coordinate on-site execution, staff assignments, and compliance, serving as the primary contractor contact for event operations.

This role emphasizes weekend work at various New York sites, with travel support as needed. Ideal candidates have 10+ years in event leadership, healthcare event experience, and strong communication skills.

Qualifications

• 10+ years of experience in event leadership, coordination, operations, or program/event management.
• Experience planning, coordinating, and executing healthcare, medical readiness, clinical, or similar high-volume events.
• Experience supervising multidisciplinary clinical and administrative personnel in fast-paced event environments.
• Strong operational management skills including staffing, workflow, records, equipment, and QA.
• Proven ability to resolve staffing shortages and operational issues in real time.
• Strong leadership, customer service, interpersonal, and oral/written communication skills.
• Basic computer knowledge: Word, Excel, Outlook, and SharePoint.
• Available to work at military locations throughout New York State, including weekends.
• Must complete required contract training and maintain access; HIPAA/privacy/safety requirements.

Responsibilities

• Coordinate and oversee on-site execution of NYARNG PHA/MHA events.
• Serve as primary contractor point of contact for event execution, scheduling, staffing, and issue resolution.
• Coordinate site setup, staffing assignments, equipment accountability, records management, and coordination with Government personnel.
• Ensure contractor personnel report as scheduled and maintain required credentials and training.
• Monitor patient flow and overall operational efficiency during events.
• Identify and resolve staffing shortages, bottlenecks, and operational issues in real time.
• Oversee QA procedures and timely completion of documentation, reports, and data.
• Notify Government of significant issues affecting mission execution or care.
• Maintain on-site supervisory authority and ensure compliant service delivery.
• Safeguard Service Member information and ensure HIPAA/privacy/safety compliance.

Skills

Event leadership

Operations management

Staffing coordination

Healthcare events

Communication

Team supervision

Customer service

Weekend availability

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Job description

LAUKOA seeks a part-time PHA Event Coordinator to plan and execute NYARNG health assessment events. You will coordinate on-site execution, staff assignments, and compliance, serving as the primary contractor contact for event operations.

This role emphasizes weekend work at various New York sites, with travel support as needed. Ideal candidates have 10+ years in event leadership, healthcare event experience, and strong communication skills.