NY ARNG PHA Event Coordinator (Part-Time Weekend)

LAUKOA; Fairfax (VA); On-site; USD 41,000 - 63,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid vacation

Sick leave

Life insurance

AD&D insurance

Employee Assistance Program

Flexible work environment

Voluntary benefits

Job summary

LAUKOA seeks a part-time PHA Event Coordinator to plan and execute NYARNG health assessment events. You will coordinate on-site execution, staff assignments, and compliance, serving as the primary contractor contact for event operations.

This role emphasizes weekend work at various New York sites, with travel support as needed. Ideal candidates have 10+ years in event leadership, healthcare event experience, and strong communication skills.

Qualifications

• 10+ years of experience in event leadership, coordination, operations, or program/event management.
• Experience planning, coordinating, and executing healthcare, medical readiness, clinical, or similar high-volume events.
• Experience supervising multidisciplinary clinical and administrative personnel in fast-paced event environments.
• Strong operational management skills including staffing, workflow, records, equipment, and QA.
• Proven ability to resolve staffing shortages and operational issues in real time.
• Strong leadership, customer service, interpersonal, and oral/written communication skills.
• Basic computer knowledge: Word, Excel, Outlook, and SharePoint.
• Available to work at military locations throughout New York State, including weekends.
• Must complete required contract training and maintain access; HIPAA/privacy/safety requirements.

Responsibilities

• Coordinate and oversee on-site execution of NYARNG PHA/MHA events.
• Serve as primary contractor point of contact for event execution, scheduling, staffing, and issue resolution.
• Coordinate site setup, staffing assignments, equipment accountability, records management, and coordination with Government personnel.
• Ensure contractor personnel report as scheduled and maintain required credentials and training.
• Monitor patient flow and overall operational efficiency during events.
• Identify and resolve staffing shortages, bottlenecks, and operational issues in real time.
• Oversee QA procedures and timely completion of documentation, reports, and data.
• Notify Government of significant issues affecting mission execution or care.
• Maintain on-site supervisory authority and ensure compliant service delivery.
• Safeguard Service Member information and ensure HIPAA/privacy/safety compliance.

Skills

Event leadership

Operations management

Staffing coordination

Healthcare events

Communication

Team supervision

Customer service

Weekend availability

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Job description

Mahalo for your interest in this role! Please see the full position description below. For more information about LAUKOA, please visit https://www.laukoa.com.

SUMMARY

Laukoa is currently seeking a PHA Event Coordinator to support Periodic Health Assessment (PHA) and Mental Health Assessment (MHA) events for the New York Army National Guard (NYARNG). The PHA Event Coordinator is responsible for the overall planning, synchronization, execution, and administrative oversight of assigned events and serves as the primary contractor point of contact for on-site event execution. Work is primarily on weekends, with some occasional weekdays, at varying sites throughout New York. All work is a part-time "as needed" basis.

Hourly Pay: $37.50 Plus Travel Expenses

DUTIES AND RESPONSIBILITIES

• Coordinate and oversee on-site execution of NYARNG PHA/MHA events
• Serve as the primary contractor point of contact for event execution, scheduling, staffing coordination, operational readiness, and issue resolution
• Coordinate site setup, staffing assignments, equipment accountability, records management, and coordination with Government representatives and installation personnel
• Ensure contractor personnel report as scheduled and maintain required credentials and training
• Monitor Service Member throughput, patient flow, and overall operational efficiency throughout the event
• Identify and resolve staffing shortages, bottlenecks, and operational deficiencies in real time
• Oversee quality assurance procedures and ensure timely completion of required documentation, reports, referrals, and medical readiness data
• Immediately notify the Government of significant operational, clinical, safety, credentialing, privacy, or staffing issues that may affect mission execution or Service Member care
• Maintain on-site supervisory authority throughout scheduled events and ensure services are delivered professionally and in accordance with applicable requirements
• Safeguard Service Member information and ensure compliance with HIPAA, privacy, occupational safety, and applicable federal, state, DoD, Army, and National Guard requirements

QUALIFICATIONS

• 10+ years of experience in event leadership, coordination, operations, or program/event management
• Demonstrated experience planning, coordinating, and executing healthcare, medical readiness, clinical, or similar high-volume events
• Experience supervising multidisciplinary clinical and administrative personnel in fast-paced event environments
• Strong operational management skills, including staffing, workflow, records, equipment, quality assurance, and competing event requirements
• Proven success resolving staffing shortages, workflow bottlenecks, and operational issues in real time
• Strong leadership, customer service, interpersonal, and oral/written communication skills
• Basic computer knowledge and skills, including Microsoft Word, Excel, Outlook, and SharePoint
• Available to work at military locations throughout New York State, including weekends and occasional weekdays
• Must complete required contract training and maintain required system, background, and military installation access
• Must comply with HIPAA, privacy, occupational safety, and applicable federal, state, DoD, Army, and National Guard requirements
• Collaborative, solutions-oriented, and comfortable maintaining on-site supervisory authority and escalating significant event issues promptly

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand and walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk and hear

LAUKOA is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.