Senior Group Billing Clerk

Loews Hotels & Co; Franklin (TN); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health & wellness benefits

401(k) & company match

Paid time off

Team Member Rates

Discounts on services

Tuition Reimbursement

Job summary

Loews Hotels & Co in Franklin, TN seeks a Sr. Group Billing Clerk to support high-volume shared services for North America properties. You will review, audit, and finalize invoices for complex group billing, while collaborating with Finance, Sales, Catering, and Conference Services to meet client needs.

The role emphasizes precise billing, problem resolution, and timely delivery to clients and planners. 6+ months billing experience and strong MS Office skills are required.

Qualifications

• Minimum 6 months billing and accounting experience.
• HS Diploma or GED preferred.
• 1-2 years customer-facing work in hospitality or finance.
• Ability to maintain confidentiality and work with others.
• Proficient in standard spreadsheet functions using MS Office.

Responsibilities

• Audit and resolve missing or discrepant charges to ensure accuracy.
• Compile final invoices for group and catering events for timely delivery.
• Resolve guest billing disputes with hotel teams and clients.
• Maintain relationships with Finance, Sales, Catering and Conference Services.
• Perform daily audit of department's financial transactions.
• Support training and continuous improvement initiatives with Billing Manager.

Skills

Billing & accounting

Customer-focused

Confidentiality

Organization & prioritization

Communication

Education

HS Diploma or GED

Tools

Microsoft Office

Microsoft Excel

Job description

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio of hotels and resorts in the United States. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their ”uniquely local” community in order to curate exciting, approachable and local travel experiences for guests.Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.What We Offer:Competitive health & wellness benefits, 401(k) & company matchPaid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet BereavementTraining & Development opportunities, career growthTuition ReimbursementPet InsuranceTeam Member Hotel Rates, other discounts, perks and moreWhat We're Looking For:The Sr. Group Billing Clerk serves within a high volume financial shared services environment supporting an exciting collection of hotel properties across North America. This team member supports the Group Billing team by serving as the first point of escalation for their questions, reviewing/auditing their work, and communicating directly with leaders at all levels at our hotel properties. This team member also validates, organizes, and sends the final invoice for complex billing scenarios such as multi-property billing and unique billing requests. This team member represents Loews as our Group Billing Concierge, providing expertise, problem resolution, and outstanding service levels to our valued group clients. Timeliness and accuracy of the work performed by the Sr. Group Billing Clerk is critical as this is often the last impression a valuable group client will have of the hotel and brand. Achievement of daily, weekly, and monthly excellence targets while delivering extraordinary customer service to our hotel teams and clients is of utmost importance. The Sr. Group Billing Clerk reports to the Billing Services Manager.Who You Are:A relationship builder with a dynamic approach to developing connectionsA continually curious forward thinker who loves to find creative solutionsA team builder with the ability to establish a strong followingComfortable with taking the lead in a variety of settingsCollaborator who excels in an exciting, ever-evolving environmentVeterans and military spouses are encouraged to applyWhat You Will Do:Upholds all company and industry standards pertaining to PCI compliance, guest confidentiality, and accounting best practicesUses hotel sales, financial, and property management systems to reconcile charges posted to group and catering master accountsCalculates contractual concessions owed and adjusts accordingly in property management systemResearch and resolve missing or discrepant charges to ensure highest levels of billing accuracyCompiles final invoice for hotel group and catering functions for timely delivery to clients and third-party plannersCollaborates with other Billing Services and hotel team members to resolve guest billing disputesMaintains strong relationships with hotel Finance, Sales, Catering, and Conference Services team members to ensure client needs are understood and metPerforms daily audit of department's financial transactions to ensure accuracy and complianceCollaborates with Training Manager, STAR Trainers, and Billing Manager to maintain training environment focused on continuous improvementAccountable for achievement of metrics and targets associated with the positionAbility to perform ”Physical Requirements” as explained belowRegular attendance in conformance with standardsMay be required to work varying schedules to reflect business needsRequired to attend all mandatory training sessions and meetingsPerform other duties as assignedYour Qualifications Include:Minimum 6 months of billing and accounting experience. HS Diploma or GED equivalent preferred1-2 years customer-facing work experience in hospitality or finance environmentAbility to work cooperatively with others, maintain confidentiality, and communicate effectively both written and verballyAbility to organize workload, adapt quickly to change, and deliver under the pressure of deadlinesAbility to perform both standard and intermediate spreadsheet functions using Microsoft OfficeLoews Hotels & Co is an Equal Opportunity Employer committed to a diverse work culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, gender, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you would like to request a reasonable accommodation to submit an application or participate in the hiring process please contact our Human Resources team.