Senior Government Contracts & Subcontracts Administrator

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 75,000 - 132,000; Full time

Benefits offered by this job

75% tuition discount

Excellent retirement plans

Job summary

Penn State Applied Research Laboratory (ARL) is seeking an experienced Contracts and Subcontracts Administrator to join the Contracts Department in State College, PA. The role supports US Government customers and DoD-related contracting activities within ARL and the university framework.

The candidate will negotiate terms, prepare agreements, advise on grant management, and coordinate with PIs and sponsors while ensuring compliance and budgeting integrity across ARL programs.

Qualifications

• Negotiation and administration of various government sponsored research agreements.
• Proposal preparation processes, including agreements (both financial and non-financial).
• Working knowledge of Federal Acquisition Regulation Contract term negotiation processes.
• Microsoft Office proficiency.
• Strong communication and organizational skills in an office environment.
• Experience collaborating in multi-disciplinary, team-oriented settings.

Responsibilities

• Administer, review, and negotiate award terms and post-award administration with administrators, subcontractors, and PIs.
• Prepare, review, and process financial and non-financial agreements with PIs and staff.
• Provide guidance to staff and faculty on grant and contract management.
• Respond to sponsors, PIs, Office Business Manager, and others regarding reports, terms, budgets, and invoicing.
• Review budgets and budget justifications and advise on item appropriateness.

Skills

Govt contracts

Proposal prep

FAR familiarity

Communication skills

Collaboration

Experience: govt contracting

CPFF contracting

DoD/IC contracting

Top Secret eligibility

Education

Bachelor's Degree

6+ years relevant experience

3+ years relevant experience

Tools

Microsoft Office

Job description

Penn State Applied Research Laboratory (ARL) is seeking an experienced Contracts and Subcontracts Administrator to join the Contracts Department in State College, PA. The role supports US Government customers and DoD-related contracting activities within ARL and the university framework.

The candidate will negotiate terms, prepare agreements, advise on grant management, and coordinate with PIs and sponsors while ensuring compliance and budgeting integrity across ARL programs.