Grants and Contracts Administrator

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 75,000 - 113,000; Full time

Job summary

The Pennsylvania State University is seeking a Grants and Contracts Administrator to join the ARL Subcontracts Office within the Business Services Division.

The role involves administering subcontracts, preparing RFPs, and negotiating terms to ensure timely closeout and compliant cost/price analyses.

Qualifications

• Negotiation and administration of various government sponsored research agreements.
• Oversight of the proposal preparation process.
• Review and processing of agreements (both financial and non-financial).
• Working knowledge of Federal Acquisition Regulation.
• Contract term negotiation processes.
• Microsoft Office skills.
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective.
• Previous success with collaborations in a multi-disciplinary, team-oriented, culture.
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Responsibilities

• Administer subcontracts from initiation to closeout
• Prepare Requests for Proposals
• Review subcontract proposals and prepare complete Cost/Price Analysis packages
• Work with subcontractor to negotiate subcontract terms and conditions and prepare final agreement.
• Coordinate and negotiate complex and non-standard terms
• Monitor agreements and track deliverables and invoices
• Correspond with Subcontractors regarding performance problems to include terminations and stop work orders
• Prepare and process Subcontract modifications and distribution of awards
• Work with Subcontractor and complete closeout packages

Skills

Govt contracting

Proposal oversight

FAR knowledge

Contract negotiations

Communication skills

Team collaboration

Security clearance eligibility

Multidisciplinary teamwork

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

POSITION SPECIFICS

We are searching for a Grants and Contracts Administrator to join our Subcontracts Office within the Business Services Division at the Applied Research Laboratory (ARL) at Penn State. ARL Business Services enables and facilitates the research, scholarship, and creative endeavors of ARL by providing efficient and high-quality contracting, purchasing, accounting, and related capabilities to all ARL programs. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will

• Administer subcontracts from initiation to closeout
• Prepare Requests for Proposals
• Review subcontract proposals and prepare complete Cost/Price Analysis packages
• Work with subcontractor to negotiate subcontract terms and conditions and prepare final agreement.
• Coordinate and negotiate complex and non-standard terms
• Monitor agreements and track deliverables and invoices
• Correspond with Subcontractors regarding performance problems to include terminations and stop work orders
• Prepare and process Subcontract modifications and distribution of awards
• Work with Subcontractor and complete closeout packages

Required skills/experience areas include

• Negotiation and administration of various government sponsored research agreements
• Oversight of the proposal preparation process
• Review and processing of agreements (both financial and non-financial)
• Working knowledge of Federal Acquisition Regulation
• Contract term negotiation processes
• Microsoft Office skills
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
• Previous success with collaborations in a multi-disciplinary, team-oriented, culture
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Preferred skills/experience areas include

• Eight or more years of related experience in government contracting or sponsored research, preferably in an academic setting
• DoD research and development contracting on a Cost Plus Fixed Fee basis
• DoD or Intel Community contracting experience

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications: None

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $75,408.00 - $113,100.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors.

ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas.

You must be a U.S. citizen to apply.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

We’re a community that thrives on shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Our values are Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We are Penn State. One Community. Impacting Many.