Senior Fiscal & Procurement Specialist

Cooperative Education; Fairfax (VA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Senior Fiscal Specialist at George Mason University's Costello College of Business in Fairfax, VA, supports financial and procurement operations and reconciles transactions for grants and internal reports. You will manage scholarship awards, assist the Director of Fiscal Management, and act as a primary contact for eVA, Purchasing, and Travel Offices, ensuring compliance with university policies.

Responsibilities include processing procurement requests, travel documents, and reporting, with

Qualifications

• High school diploma or equivalent.
• Experience providing administrative support.
• Experience working in an office or business environment.
• Skill in the use of computers with intermediate to advanced working knowledge of word processing and Excel in Microsoft Office.
• Effective interpersonal and organizational skills.
• Effective verbal and written communication skills.
• Ability to work independently and complete multiple tasks within tight deadlines.
• Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office.

Responsibilities

• Procurement Support: Supports administration of the Financial Control system, requiring integration and utilization of data through systems like eVA and Chartwells, or the generation of hard-copy documentation for required and assigned goods and services; processes requests and travel authorizations through Mason Finance Gateway; screens incoming requests via eVA, the Travel Request system, or hard copy documents, then records them in the document log; generates vouchers for payment of authorized expenditures from University Foundation; processes credit card purchases when authorized; processes scholarship awards to the Financial Aid Office and University Foundation; serves as customer service representative in the Dean's Office for all procurement and related inquiries from college personnel; and serves as initial point of contact in the Dean’s Office for eVA, Purchasing, and Travel Offices.
• General Office Administration for the Procurement Team: Collaborates with the Procurement team to support reporting and general office administration functions as needed; prepares travel and procurement documents for the Budget team; copies, logs, scans, and electronically files all procurement documents; and creates and maintains electronic procurement related files, maintains required hard copy vendor files, and all credit card documentation in a timely and accurate manner.
• Grant Administration and Reconciliation: Conducts a systematic review of Banner financial activity to verify all grant charges and credits are accurate and appropriate by reconciling to source documents post–award; prepares monthly/bi-monthly reconciliations; enters labor redistribution requests; and reviews budgets and proposals for accuracy and appropriateness in pre-award.
• Special Projects: Designs, develops, and executes projects in accordance with specified time frames and delivers results as established by the Director of Fiscal Management.

Skills

Administrative support

Budget analysis

Office software

Communication

Independent work

Confidentiality

Education

Bachelor's degree in a related field

Tools

Banner Financial System

Job description

The Senior Fiscal Specialist at George Mason University's Costello College of Business in Fairfax, VA, supports financial and procurement operations and reconciles transactions for grants and internal reports. You will manage scholarship awards, assist the Director of Fiscal Management, and act as a primary contact for eVA, Purchasing, and Travel Offices, ensuring compliance with university policies.

Responsibilities include processing procurement requests, travel documents, and reporting, with