Fiscal Specialist

Cooperative Education; Fairfax (VA); On-site; USD 25,000 - 44,000; Part time

Job summary

George Mason University’s Continuing and Professional Education division seeks a part-time Fiscal Specialist to handle financial transactions and basic reporting for the CPE unit in Fairfax, VA.

You will reconcile revenue across Banner, TouchNet and Destiny, process invoices, manage payments, and assist with journal entries, AP/AR aging, and ePAF faculty hiring, ensuring accuracy and compliance with university policies.

Qualifications

• Financial processes/administrative support experience.
• MS Excel experience.
• Work independently with strong organizational and time management skills.
• Ability to organize, prioritize, and manage multiple tasks with accuracy.

Responsibilities

• Reconciles activity from Banner, TouchNet, and Destiny daily to post revenue.
• Submits invoices to external entities per established protocols including government agencies.
• Processes all forms of revenue payments (checks, credit cards, wires) with refund procedures and accounting principles.
• Completes financial reports in a Profit & Loss format including revenue and expenditures.
• Oversees accounts payable and receivable aging reports and defers revenue and accrued expenses; processes ePAFs.

Skills

MS Excel

Financial processes

Organizational skills

Time management

Tools

Banner

TouchNet

Destiny

Job description

Department: Academic Affairs

Classification: GMU Worker

Job Category:Part-Time / Hourly Wage

Job Type:Part-Time

Location: Fairfax, VA

Workplace Type:On Site Required

Sponsorship Eligibility:Not eligible for visa sponsorship

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

About the Department:

Continuing and Professional Education (CPE) supports learning opportunities, certifications, credential attainment, and training for professional development. CPE prepares students for a changing employment landscape and lifelong learning by helping them take advantage of George Mason faculty and resources, and creates opportunities for upskilling and earning industry-backed certifications to help them advance their careers, earning potential and knowledge of technical fields in rapidly changing industries and governmental agencies.

About the Position:

The Fiscal Specialist will complete financial transactions and a basic level of financial reporting regarding administrative and academic activities of the Continuing and Professional Education (CPE) unit.

Responsibilities:

Financial/Accounting Duties:

• Reconciles activity from three different systems—Banner, TouchNet, and Destiny—on a daily basis to post revenue;
• Submits invoices to external entities based on their established protocols, including federal and state/local government agencies;
• Processes all forms of revenue payments to CPE—including checks, credit cards, and wire transfers—while adhering to refund procedures and applying knowledge of accounting principles and collection procedures.The types of programs include Non-Credit (NC) courses for individuals and groups, and Credit courses for groups;
• Engages with several offices to accurately organize and maintain the book of revenue for the unit, including Accounts Payable, Business Officers of Schools/Colleges, the Office of the Provost, and the Registrar's Office; and
• Stays up-to‑date on all new policies and procedures at the University and external entities.

Fiscal Management:

• Engages with various external clients through written and verbal communication to discuss financial processes or issues.These partners include educational content providers, student sponsors, vendors, and organizations sponsoring group employee education, such as Sallie Mae, the Center for Legal Studies, local county governments, and newly onboarded partners.

Financial Reporting:

• Completes financial reports using templates in a Profit & Loss (P&L) format, including revenue and expenditures.

Fiscal:

• Completes all fiscal-related transactions including purchase requisitions, payment requests, and Journal Voucher's to reclassify and correct entries;
• Assists with Mason Finance Gateway transactions;
• Oversees accounts payable and receivable aging reports;
  Determines appropriate accounting of deferred revenue and accrued expenses; and
• Processes payments and adjunct faculty hiring transactions (ePAFs) using university systems.

Projects:

• Participates in special projects and initiatives as assigned.

Required Qualifications:

• Financial processes/administrative support;
• MS Excel experience;
• Work independently with strong organizational and time management skills; and
• Ability to expertly organize, prioritize, and manage multiple tasks with a high degree of accuracy.

Posting Open Date: October 15, 2026

Open Until Filled:Yes