Senior Financial & Grants Specialist

George Mason University; Chantilly (VA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

George Mason University’s Costello College of Business seeks an Administrative Office Specialist 3 to support financial and procurement operations within the Dean's Office. The role involves reconciling transactions, processing scholarships, and serving as a frontline contact for procurement inquiries in a hybrid work setting in Fairfax, VA.

Applicants should have a high school diploma, administrative experience, strong PC skills (Word, Excel), and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent.
• Experience providing administrative support.
• Experience working in an office or business environment.
• Intermediate to advanced working knowledge of Microsoft Word and Excel.
• Effective interpersonal and organizational skills.
• Ability to work independently and meet deadlines.
• Ability to handle matters with discretion and maintain confidentiality.
• Must possess an active, valid motor vehicle operator’s license.

Responsibilities

• Supports administration of the Financial Control system and data entry in eVA and related systems.
• Processes travel and procurement requests via MasonFinance Gateway.
• Screens incoming requests and records them in the document log.
• Generates vouchers and processes credit card purchases.
• Provides campus procurement support to the Dean’s Office.
• Serves as initial point of contact for eVA, Purchasing, and Travel Offices.
• Prepares travel and procurement documents for budget teams.
• Maintains electronic procurement files and vendor records.
• Reconciles Banner financial activity for grant charges.

Skills

Administrative support

Microsoft Office

Excel

Communication skills

Confidentiality

Team collaboration

Education

Bachelor’s degree in a related field

Tools

eVA / eProcurement systems

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Job description

George Mason University’s Costello College of Business seeks an Administrative Office Specialist 3 to support financial and procurement operations within the Dean's Office. The role involves reconciling transactions, processing scholarships, and serving as a frontline contact for procurement inquiries in a hybrid work setting in Fairfax, VA.

Applicants should have a high school diploma, administrative experience, strong PC skills (Word, Excel), and the ability to handle confidential information.