Senior Fiscal Specialist

George Mason University; Chantilly (VA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

George Mason University’s Costello College of Business seeks an Administrative Office Specialist 3 to support financial and procurement operations within the Dean's Office. The role involves reconciling transactions, processing scholarships, and serving as a frontline contact for procurement inquiries in a hybrid work setting in Fairfax, VA.

Applicants should have a high school diploma, administrative experience, strong PC skills (Word, Excel), and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent.
• Experience providing administrative support.
• Experience working in an office or business environment.
• Intermediate to advanced working knowledge of Microsoft Word and Excel.
• Effective interpersonal and organizational skills.
• Ability to work independently and meet deadlines.
• Ability to handle matters with discretion and maintain confidentiality.
• Must possess an active, valid motor vehicle operator’s license.

Responsibilities

• Supports administration of the Financial Control system and data entry in eVA and related systems.
• Processes travel and procurement requests via MasonFinance Gateway.
• Screens incoming requests and records them in the document log.
• Generates vouchers and processes credit card purchases.
• Provides campus procurement support to the Dean’s Office.
• Serves as initial point of contact for eVA, Purchasing, and Travel Offices.
• Prepares travel and procurement documents for budget teams.
• Maintains electronic procurement files and vendor records.
• Reconciles Banner financial activity for grant charges.

Skills

Administrative support

Microsoft Office

Excel

Communication skills

Confidentiality

Team collaboration

Education

Bachelor’s degree in a related field

Tools

eVA / eProcurement systems

Banner

Job description

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

Motor Vehicle Records Check: Yes

Important Eligibility Requirement

Employees in this position are required to operate university vehicles in accordance with George Mason University Vehicle UsePolicy 1411. Applicants must possess and maintain an active, valid driver’s license that satisfies university requirements. Final candidates are subject to a Motor Vehicle Report (MVR) review, and successful completion of the review is a condition of employment. Minor or major driving violations may affect eligibility for employment. Applicants with prior driving infractions need to review the Eligibility & MVR Review Information (English / Spanish) before applying.

About the Department: The Donald G. Costello College of Business at George MasonUniversity is one of the largest business schools in Virginia, andis located near Washington, D.C., in Arlington and Fairfax, and atGeorge Mason’s global campus in Incheon, South Korea. The college’sAACSB-accredited business and accounting curricula prepareundergraduate and graduate students from the U.S. and across theglobe for career success in business and government. Itsresearch-based faculty and focus on multi-disciplinary academicprograms, inclusive entrepreneurship, modular education,experiential learning, and corporate partner engagement aretransforming the landscape of business education and workforcedevelopment.Learn more atbusiness.gmu.edu.

About the Position: The Senior Fiscal Specialist supports the financial and procurementoperations of the College of Business and provides administrativesupport to the Director, Fiscal Management in the college.Reconciling financial transactions and providing administrativesupport for grants and internal financial reporting. Submittingscholarship awards for the college. The Senior Fiscal Specialistensures compliance with university policies and serves as a keypoint of contact for procurement-related inquiries, contributing tothe efficient and accurate financial management of thecollege.

Procurement Support:

• Supports administration of the Financial Control system,requiring integration and utilization of data through systems likeeVA and Chartwells, or the generation of hard-copy documentationfor required and assigned goods and services;
• Processes requests and travel authorizations through MasonFinance Gateway;
• Screens incoming requests via eVA, the Travel Request system,or hard copy documents, then records them in the document log;
• Generates vouchers for payment of authorized expenditures fromUniversity Foundation;
• Processes credit card purchases when authorized;
• Processes scholarship awards to the Financial Aid Office andUniversity Foundation;
• Serves as customer service representative in the Dean's Officefor all procurement and related inquiries from college personnel;and
• Serves as initial point of contact in the Dean’s Office foreVA, Purchasing, and Travel Offices.

General Office Administration for the ProcurementTeam:

• Collaborates with the Procurement team to support reporting andgeneral office administration functions as needed.
• Prepares travel and procurement documents for the Budgetteam;
• Copies, logs, scans, and electronically files all procurementdocuments; and
• Creates and maintains electronic procurement related files,maintains required hard copy vendor files, and all credit carddocumentation in a timely and accurate manner.

Grant Administration and Reconciliation:

• Conducts a systematic review of Banner financial activity toverify all grant charges and credits are accurate and appropriateby reconciling to source documents post–award;
• Prepares monthly/bi-monthly reconciliations;
• Enters labor redistribution requests; and
• Reviews budgets and proposals for accuracy and appropriatenessin pre-award.

Special Projects:

• Designs, develops, and executes projects in accordance withspecified time frames and delivers results as established by theDirector of Fiscal Management.

Required Qualifications:

• High school diploma or equivalent;
• Experience providing administrative support;
• Experience working in an office or business environment;
• Skill in the use of computers with intermediate to advancedworking knowledge of word processing and excel applications inMicrosoft Office;
• Effective interpersonal and organizational skills;
• Effective verbal and written communication skills;
• Ability to work independently and complete multiple taskswithin tight deadlines;
• Ability to work effectively as a key member of anadministrative support team in a dynamic environment;
• Ability to handle matters with discretion and maintain absoluteconfidentiality in a highly visible office; and
• Must currently possess an appropriate, active, valid motorvehicle operator’s license that meets all of GMU’s requirements foroperating state vehicles and equipment under Mason’s Vehicle UsePolicy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/.

Preferred Qualifications:

• Bachelor’s degree in a related field;
• Experience working in higher education;
• Experience processing travel and other procurement items;
• Experience conducting accurate and timely analysis, deliveringeffective oral and written reports to management, solving problems,and recommending process improvements;
• Working knowledge of operational fiscal administrationprocesses to execute assigned tasks, assist in budget management,and resolve most problems that arise;
• Knowledge of budget development and execution, personneladministration, and office operations;
• Knowledge of fiscal, personnel, procurement, travel, and otheradministrative applications in support of organizationaloperations;
• Knowledge of George Mason University and the College ofBusiness local area network applications and operations; and
• Ability to quickly gain proficiency in web-based databaseplatforms and applications.

Posting Open Date: October 22, 2026

For Full Consideration, Apply by: November 5, 2026

Open Until Filled: Yes

Mason Ad Statement George Mason University is a nationally ranked R1 researchuniversity committed to creating a more just, free, and prosperousworld. With 40,000 enrolled students, George Mason is the largestand most diverse public research university in Virginia, offeringdegree programs at the master's, doctoral, and professional level,along with certificates and credentials.

George Mason fosters an All Together Different environment forstudents, faculty, and staff, driven by our core beliefs. Webelieve in inclusivity over exclusivity; we believe in advancingour mission by being willing to take risks, not avoiding them; andwe believe our best work is possible when we apply our diversity oforigin, identity, circumstance, and thought.

Equity Statement George Mason University is an equal opportunity/affirmative actionemployer, committed to promoting inclusion and equity in itscommunity. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, age, disability orveteran status, or any characteristic protected by law.

Campus Safety Information Mason’s Annual Security and Fire Safety Report is available athttp://police.gmu.edu/annual-security-report/