Senior Fiscal Specialist

Commonwealth of VA Careers; Virginia; Hybrid; USD 65,000 - 90,000; Full time

Job summary

George Mason University, Costello College of Business, seeks a Senior Fiscal Specialist to manage procurement, grants, and financial reporting. You will reconcile transactions, process awards, and support the Dean's Office with fiscal operations.

The role emphasizes compliance with university policies, travel and procurement processing, and collaboration with the Budget and Financial Aid offices. A driver’s license and MVR review may apply.

Qualifications

• High school diploma or equivalent is required.
• Experience providing administrative support and working in an office environment.
• Strong computer skills, including Excel and word processing.
• Effective communication and organizational abilities.
• Ability to work independently and meet deadlines with discretion.

Responsibilities

• Procurement support and administration for the college’s financial systems.
• Grant administration, reconciliation, and budget review duties.
• Prepare travel and procurement documents for budgets.
• Design, develop, and complete special projects on schedule.

Skills

Office administration

Interpersonal skills

Verbal written comms

Time management

Confidentiality

Education

High school diploma

Bachelor’s degree in related field

Tools

Microsoft Excel

Word processing

Job description

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category:Classified Staff

Job Type:Full-Time

Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:Hybrid Eligible

Sponsorship Eligibility:Not eligible for visa sponsorship

Pay Band:03

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

Motor Vehicle Records Check: Yes

Important Eligibility Requirement

Employees in this position are required to operate university vehicles in accordance with George Mason University Vehicle Use Policy 1411. Applicants must possess and maintain an active, valid driver’s license that satisfies university requirements. Final candidates are subject to a Motor Vehicle Report (MVR) review, and successful completion of the review is a condition of employment.

Minor or major driving violations may affect eligibility for employment. Applicants with prior driving infractions need to review the Eligibility & MVR Review Information (English/Spanish) before applying.

About the Department:

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.Learn more atbusiness.gmu.edu.

About the Position:

The Senior Fiscal Specialist supports the financial and procurement operations of the College of Business and provides administrative support to the Director, Fiscal Management in the college. Reconciling financial transactions and providing administrative support for grants and internal financial reporting. Submitting scholarship awards for the college. The Senior Fiscal Specialist ensures compliance with university policies and serves as a key point of contact for procurement-related inquiries, contributing to the efficient and accurate financial management of the college.

Responsibilities:

Procurement Support:

• Supports administration of the Financial Control system, requiring integration and utilization of data through systems like eVA and Chartwells, or the generation of hard-copy documentation for required and assigned goods and services;
• Processes requests and travel authorizations through Mason Finance Gateway;
• Screens incoming requests via eVA, the Travel Request system, or hard copy documents, then records them in the document log;
• Generates vouchers for payment of authorized expenditures from University Foundation;
• Processes credit card purchases when authorized;
• Processes scholarship awards to the Financial Aid Office and University Foundation;
• Serves as customer service representative in the Dean's Office for all procurement and related inquiries from college personnel; and
• Serves as initial point of contact in the Dean’s Office for eVA, Purchasing, and Travel Offices.

General Office Administration for the Procurement Team:

• Collaborates with the Procurement team to support reporting and general office administration functions as needed.
• Prepares travel and procurement documents for the Budget team;
• Copies, logs, scans, and electronically files all procurement documents; and
• Creates and maintains electronic procurement related files, maintains required hard copy vendor files, and all credit card documentation in a timely and accurate manner.

Grant Administration and Reconciliation:

• Conducts a systematic review of Banner financial activity to verify all grant charges and credits are accurate and appropriate by reconciling to source documents post–award;
• Prepares monthly/bi-monthly reconciliations;
• Enters labor redistribution requests; and
• Reviews budgets and proposals for accuracy and appropriateness in pre-award.

Special Projects:

• Designs, develops, and executes projects in accordance with specified time frames and delivers results as established by the Director of Fiscal Management.

Required Qualifications:

• High school diploma or equivalent;
• Experience providing administrative support;
• Experience working in an office or business environment;
• Skill in the use of computers with intermediate to advanced working knowledge of word processing and excel applications in Microsoft Office;
• Effective interpersonal and organizational skills;
• Effective verbal and written communication skills;
• Ability to work independently and complete multiple tasks within tight deadlines;
• Ability to work effectively as a key member of an administrative support team in a dynamic environment;
• Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office; and
• Must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.

Preferred Qualifications:

• Bachelor’s degree in a related field;
• Experience working in higher education;
• Experience processing travel and other procurement items;
• Experience conducting accurate and timely analysis, delivering effective oral and written reports to management, solving problems, and recommending process improvements;
• Working knowledge of operational fiscal administration processes to execute assigned tasks, assist in budget management, and resolve most problems that arise;
• Knowledge of budget development and execution, personnel administration, and office operations;
• Knowledge of fiscal, personnel, procurement, travel, and other administrative applications in support of organizational operations;
• Knowledge of George Mason University and the College of Business local area network applications and operations; and
• Ability to quickly gain proficiency in web-based database platforms and applications.

Posting Open Date: October 22, 2026

For Full Consideration, Apply by: November 5, 2026

Open Until Filled:Yes