Senior Finance & HR Admin Coordinator & Exec Support

GLOBAL COOLING; Athens (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

GLOBAL COOLING is seeking an Accounting & Administrative Coordinator to support the Finance and Human Resources teams and to serve as an Executive Assistant to the Senior Leadership Team. The role covers accounts payable, accounts receivable, payroll processing, and invoice entry, while also assisting HR activities and coordinating leadership schedules.

Candidates should be highly organized, detail-oriented, discreet, and able to juggle priorities across departments.

Qualifications

• Demonstrated ability to manage multiple priorities across accounting, HR, and executive support functions.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in financial data entry and record-keeping.
• High level of discretion and ability to maintain confidentiality regarding financial, HR, and leadership matters.
• Proficient in Microsoft Office products, including Excel, Word, and Outlook.
• Ability to work independently with limited direction.

Responsibilities

• Process accounts payable, including matching, coding, and entering vendor invoices for approval and payment.
• Process accounts receivable, including customer invoicing, cash application, and follow-up on outstanding balances.
• Process payroll on a recurring basis, including timekeeping review, deductions, and coordination with the payroll provider.
• Enter and reconcile invoices and supporting documentation in the accounting/ERP system.
• Assist with month-end close tasks, account reconciliations, and financial record-keeping as directed by the Controller.
• Maintain organized and accurate accounting files and documentation to support audit and compliance needs.
• Assist the HR Manager with new hire onboarding, orientation scheduling, and employee file maintenance.
• Support benefits administration tasks, open enrollment, and employee inquiries as directed.
• Help maintain compliance documentation, employee records, and HR reporting.
• Assist with recruiting coordination, such as scheduling interviews and posting job openings.
• Support internal communications and employee engagement activities as needed.
• Manage calendars, meeting scheduling, and travel arrangements for members of the Senior Leadership Team.
• Prepare correspondence, reports, presentations, and meeting materials as requested.
• Coordinate logistics for leadership meetings, including agendas, materials, and minutes.
• Handle confidential and sensitive information with discretion.
• Provide general administrative support to Senior Leadership as needed.

Skills

Multi-tasking

Attention to detail

Discretion

Communication skills

Organizational skills

Time management

Education

Associate's or Bachelor's degree in Accounting, Business Administration, or HR

Tools

Microsoft Office

ERP software

Job description

GLOBAL COOLING is seeking an Accounting & Administrative Coordinator to support the Finance and Human Resources teams and to serve as an Executive Assistant to the Senior Leadership Team. The role covers accounts payable, accounts receivable, payroll processing, and invoice entry, while also assisting HR activities and coordinating leadership schedules.

Candidates should be highly organized, detail-oriented, discreet, and able to juggle priorities across departments.