Finance & HR Admin Coordinator | Payroll & Exec Support

Global Cooling Inc.; Athens (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Global Cooling Inc. is seeking an Accounting & Administrative Coordinator to support the Finance and Human Resources departments, and act as an Executive Assistant to the Senior Leadership Team.

The role focuses on accounts payable/receivable, payroll processing, and invoice entry, while also assisting HR activities and providing high-level administrative support to senior leaders. The ideal candidate will manage multiple priorities with strong organizational skills, discretion, and the ability

Qualifications

• Ability to manage multiple priorities across accounting, HR, and executive support functions.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in financial data entry and record-keeping.
• High level of discretion and confidentiality regarding financial, HR, and leadership matters.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to work independently with limited direction.

Responsibilities

• Process accounts payable, including matching, coding, and entering vendor invoices for approval and payment.
• Process accounts receivable, including customer invoicing, cash application, and follow-up on balances.
• Process payroll on a recurring basis, including timekeeping review and deductions.
• Enter and reconcile invoices and supporting documentation in the ERP system.
• Assist with month-end close tasks, reconciliations, and financial record-keeping.
• Support HR manager with onboarding, benefits, recruiting coordination, and HR reporting.
• Provide executive support to Senior Leadership Team, including calendar management and travel arrangements.

Skills

Multitasking

Communication

Attention to detail

Discretion/Confidentiality

Microsoft Office proficiency

Independent working

Education

Bachelor’s or Associate degree in Accounting/Business/HR

Tools

ERP software

Microsoft Office

Job description

Global Cooling Inc. is seeking an Accounting & Administrative Coordinator to support the Finance and Human Resources departments, and act as an Executive Assistant to the Senior Leadership Team.

The role focuses on accounts payable/receivable, payroll processing, and invoice entry, while also assisting HR activities and providing high-level administrative support to senior leaders. The ideal candidate will manage multiple priorities with strong organizational skills, discretion, and the ability