Finance & HR Coordinator and Exec. Assistant to Leadership

Stirling Ultracold; Athens (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Stirling Ultracold is seeking an Accounting & Administrative Coordinator to join the Finance Department and support Human Resources and senior leadership. The role involves handling accounts payable/receivable, payroll processing, and invoice entry, while also coordinating HR activities and providing executive support to the Senior Leadership Team.

Reporting to the Controller, you will balance priorities with discretion and strong organizational skills.

Qualifications

• Strong multitasking across accounting, HR, and executive support.
• Excellent written and verbal communication.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office; Excel experience preferred.

Responsibilities

• Process accounts payable and vendor invoices for approval and payment.
• Process accounts receivable and customer invoicing; manage cash application.
• Process payroll and coordinate with payroll provider.
• Assist HR with onboarding, benefits, and employee records.
• Provide calendar, travel, and administrative support to Senior Leadership.

Skills

Multitasking

Communication skills

Discretion and confidentiality

Microsoft Office

Education

Associate's or Bachelor's degree in Accounting, Business Administration, HR, or related field

Tools

Microsoft Office

Excel

ERP/accounting software

Job description

Stirling Ultracold is seeking an Accounting & Administrative Coordinator to join the Finance Department and support Human Resources and senior leadership. The role involves handling accounts payable/receivable, payroll processing, and invoice entry, while also coordinating HR activities and providing executive support to the Senior Leadership Team.

Reporting to the Controller, you will balance priorities with discretion and strong organizational skills.