Senior Administrative Lead, Medical Education Operations

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Associate / Administrator in the Office of Medical Education. The role provides senior administrative leadership, oversees budgets and personnel operations, and coordinates programs and strategic initiatives to support institutional objectives.

The incumbent partners with HR and other offices to implement operational priorities, improve processes, and ensure accountability across educational programs and departments.

Qualifications

• Bachelor’s degree in a related field from an accredited institution.
• 5+ years of progressively responsible professional administrative experience in higher education, healthcare, or similar setting.
• Experience in budget or financial administration, operations, and personnel processes.
• Experience coordinating complex projects and supporting management decisions.
• Strong analytical, organizational, and judgment skills; ability to handle sensitive information.
• Excellent written, verbal, and interpersonal communication; ability to work with diverse stakeholders.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Oversee complex administrative and operational activities, ensuring service delivery and resource efficiency.
• Advise leadership on operational priorities and process improvements.
• Manage operating and personnel budgets; analyze financial data and prepare reports.
• Supervise administrative staff and coordinate workflow, assignments, and development.
• Coordinate recruitment, onboarding, and personnel transactions with HR.
• Plan and evaluate programs and administrative initiatives; monitor progress and improvements.
• Maintain administrative procedures, records, and internal controls.
• Collaborate with academic, clinical, administrative, and external stakeholders to resolve issues.
• Prepare analyses and presentations to support leadership decisions; represent the unit on committees.

Skills

Analytical skills

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's degree (Business Administration / Public Administration / Healthcare Administration / Higher Education Administration / Management)

5+ years in senior administrative roles

Master’s degree (preferred)

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Associate / Administrator in the Office of Medical Education. The role provides senior administrative leadership, oversees budgets and personnel operations, and coordinates programs and strategic initiatives to support institutional objectives.

The incumbent partners with HR and other offices to implement operational priorities, improve processes, and ensure accountability across educational programs and departments.